Decree of the Ministry of the Interior of the Slovak Socialist Republic No. 63 / 1976 Coll.
Decree of the Ministry of the Interior of the Slovak Socialist Republic laying down criteria for the assessment of documents as archive documents and adjusting certain details of the procedure for the disposal (shredding) of documents
Valid
Effective from 01.07.1976
Contents
63
DECLARATION
Ministry of Interior of the Slovak Socialist Republic
of 31 May 1976
laying down criteria for the assessment of documents as archive documents and adjusting certain details of the procedure for the disposal (shredding) of documents
The Ministry of Interior of the Slovak Socialist Republic provides pursuant to § 33 paragraph 1 (a) of the Slovak National Council Act No. 149 / 1975 Coll., on archiving (hereinafter referred to as "the Act"):
Criteria for assessing documents as archive documents
Basic provisions
(1) In assessing whether documents have a permanent documentary value due to their historical, political, economic or cultural importance and are therefore archive documents (Section 2 of the Act), these criteria, or only some of them, are decisive.
(a) the time of origin;
(b) content,
(c) origin; and
(d) the external characteristics of the documents.
(2) The examination of the documents referred to in paragraph 1 shall take particular account of:
(a) the content of the document, the value, the extent and the summary of the information contained therein, the uniqueness and the evidence of the document, as well as the type, type and thematic of the documents;
(b) the origin of the document, of the social importance, the capacity and status of the originator (authorities, organisations, citizens),
(c) the external characteristics of the document, for the value of art, for the language, for the letter, for the writing material, for the method of production and for the particulars (seals, covers, etc.) of the document.
(3) In particular, the types of documents listed in the Annex to this Decree may be regarded as archive documents depending on the time of origin or the content of the documents.
Application of criteria
According to the criteria set out in § 1, documents in the shredder's proceedings (§ 3) and outside the shredder's proceedings (§ 9 and 10) are examined.
Screening procedure
General provisions
(1) Documents which are no longer needed for the activities of state bodies and socialist organisations (hereinafter referred to as "organisations') shall be excluded from the shredding procedure. These documents shall be assessed on the basis of the criteria set out in Section 1. The documents assessed in the shredder's proceedings as archive documents shall be submitted to archival care (Section 16 (1) of the Act). Documents which do not have permanent documentary value and are therefore not archive documents will be destroyed (Section 6 (2) and (3) of the Act).
(2) The organisations shall ensure that documents which originate from their activities or from the activities of its predecessors, including documents received, are properly and regularly excluded in accordance with the law and this decree.
(3) When organisations are terminated, the obligations to ensure that the documents in the shredder's proceedings are excluded and other obligations laid down in Section 6 of the Act are transferred to their successors and, where appropriate, to the authorities responsible for the liquidation of the organisation.
(4) The head of the organisations and, where appropriate, their authorised staff shall be responsible for the proper and regular disposal of documents in the shredding process.
(5) The documents which were intended for destruction in the shredding procedure can only be used as an industrial raw material if, due to their particular nature, no other means of destruction is provided.
(6) When submitting discarded documents for destruction, organisations are required to submit written consent to the archival authority (Sections 7 and 8) that the documents submitted can be destroyed.
Cartridges
(1) The competent central authorities shall issue, with the agreement of the Ministry of Interior of the Slovak Socialist Republic (hereinafter referred to as "the Ministry of Interior ') and within the time limit agreed with them, the shredding rules for themselves and for organisations within their jurisdiction, where appropriate adjusting the existing shredding rules. For the national committees, the rules of procedure shall be issued by the Ministry of Interior in agreement with the ministries and other central government bodies which manage the performance of the administration in the relevant sector (section). For organisations and installations managed or managed by national committees, they shall issue, with the agreement of the Ministry of Interior and within the time limit agreed with the Ministry and other central government bodies, the sectors (sections) governed and managed by national committees.
(2) In accordance with the law and with this decree, the scarcity rules shall specify the procedure for the exclusion of documents under the conditions of the whole sector (section) managed by or under the responsibility of the competent central authority; contains a model of the shredder proposal and its annexes (Section 6), a model of the shredder procedure protocol (Section 8) and other tools for the shredder procedure.
Scription plans
(1) The central authorities shall issue a shredder plan, as part of the shredding order, which shall assist the disposal of each type of document in the relevant sector (section). According to this shredder plan, the organisation shall adjust its current shredder plans and, if they do not yet have a shredder plan, they shall be obliged to draw it up. The shredder plans shall contain, in accordance with the file and, where appropriate, the filing plan, the layout of the documents according to their material content, the shredder periods for each type of document, unless these time limits are laid down by special provisions (1), and the shredder marks "A '," S', "V 'for documents (paragraph 3).
(2) The time period for which documents remain in the central or special file offices of organisations shall be fixed by the time-limits. The time limits shall begin on 1 January of the following year following the completion of the document. If organisations continue to need documents for their activities, they may extend the shredding period after consultation with the competent archival authority (§ 7). Crediting periods cannot be shortened.
(3) Individual documents shall already be marked before being deposited in the central or special file room of the organisation by means of shredder marks, according to which, after the time limits for shredding, they shall be proposed for disposal in the shredder proceedings if they are marked
(a) the shredder mark "A" (archive), for transmission to permanent archival care of the archive concerned,
(b) the shredder symbol "S" for destruction,
(c) the "V" (selection) shredder, for re-assessment and to decide whether the document should be submitted to permanent archival care of the archive or for destruction.
Proposals for the elimination of documents
(1) After expiry of the shredding period, the documents in the shredding procedure shall be excluded.
(2) The organisation shall submit a written proposal to the competent archival authority (Section 7) for the elimination of documents no longer required for its activities (hereinafter referred to as the "shredding proposal"). The shredder proposals shall be submitted to the archive authority within the regular time limits agreed with it; If no agreement is reached, the time limits shall be determined by the archival authority.
(3) The organisation shall add to the shredder's proposal a list of all documents which are the subject of the shredding procedure. The documents in these lists are grouped according to the shredder characters "A 'and" S'; The organisation shall also classify the documents bearing the "V" shredder symbol in these groups.
(4) Organisations may set up a shredding committee to prepare shredder proposals; specific provisions on the compulsory establishment of the shredding committee are not affected (1)
Archives
(1) The archival bodies in the shredding procedure are the State archives which, under § 18 to 23 of the Act, supervise the elimination of documents and assess whether the documents have a permanent documentary value (§ 2 (2) of the Act), the archives which the Ministry of the Interior and the Ministry of the Interior itself will entrust with this assessment (§ 2 (3) of the Act).
(2) As an archival body, the Ministry of the Interior oversees the elimination of documents and assesses their permanent documentary value when it comes to the shredding procedure of those authorities and organisations which manage the special archives (Section 26 of the Act), as well as in other cases where they reserve it.
Supervision of document elimination
(1) When supervising the elimination of documents in the shredder's proceedings, the archival authority will examine whether the shredder proposal follows the previous shredder proceedings, determine the state of pre-donation care of the document (Section 6 of the Act) and whether other conditions for the proper conduct of the shredding process have been met. examine, by expert means, the accuracy and completeness of the shredding proposal, in particular the lists of classified documents, assess according to the criteria laid down and decide whether and which documents proposed for disposal have a permanent documentary value, give written consent to the destruction of documents without a permanent documentary value and approve the report on the shredding procedure; draw attention to the deficiencies identified and propose the removal of them or, where appropriate, the imposition of appropriate measures for breach of obligations (Section 30 of the Act).
(2) The archive document shall be the subject of archival care (Section 16 (1) of the Act), from which it may not be removed without the consent of the archival authority, after being transferred to the relevant archive for permanent storage.
(3) If the archive finds that documents which do not have a permanent documentary value have been taken over in addition to the archive documents, those documents shall be subsequently designated for elimination by the decision of the archive authority; The archive will write a report on elimination.
Assessment of the document outside the shredding procedure
Documents other than socialist organisations
The procedure for assessing the permanent documentary value of documents resulting from the activities of non-socialist organisations shall be agreed by the Ministry of the Interior with those organisations in accordance with the criteria set out in Section 1.
Other documents
On the basis of the criteria set out in Section 1, they are also assessed outside the shredding procedure.
(a) documents to be acquired by the State (Section 9 (1) of the Act);
(b) documents offered to the archive for taking over in the archive storage (Section 7 (2) of the Act);
(c) documents to be exported abroad may reasonably be assumed to be archival documents (Section 8 (1) of the Act);
(d) documents found,
(e) the documents to be examined by the owner.
Final provisions
Repeal
The Order of the Ministry of the Interior No 94 / 1953 Ú. v, on the principles for the elimination (shredding) of documents is hereby repealed.
Efficacy
This Decree shall take effect on 1 July 1976.
Minister:
Ing. Lazar v. r.
Annex to Decree No. 63 / 1976 Coll.
SPECIES OF DOCUMENTS,
which can primarily be regarded as archival documents by origin or content
(Paragraph 1 (3) of the Decree)
Documents which can be considered as archive documents according to their time of origin
According to the time of origin, archival documents may be regarded as:
1. the documents which arose until 1850,
2. documents from the fields of industrial and agricultural production, financial business and mining and metallurgical business, including patents for major inventions, which arose until 1900;
3. photographic, film and sound recordings which were made until 1945.
Documents which may be considered archival documents according to their content
According to the content, archival documents may be regarded as:
Other than in part These documents, which significantly document the structure of the company at each stage of development, its external structure and its internal composition, its period institutions, the life of the population in all areas of activity and at all social levels, the scope and intensity of the political, economic and cultural activity of its individual groups, states and classes or the presence of significant personalities.
Under these assumptions, archival documents are:
A. documents regardless of the historical period
(a) the minutes of the meetings of all the assembly bodies of the legislative, governmental and executive state power (before 1945 and of all similar local authorities) at all stages of the proceedings and of the predecessors of all those bodies;
(b) documents on the external and internal organisational structure, management, administration, activity and results
1. central and all their subordinate bodies of state administration and their predecessors (before 1945 also the territorial authorities) and all their regional and sectoral components.
2. the judicial components of all degrees and fro, state notaries and prosecutors, as well as their predecessors,
3. national committees of all grades and their executive bodies,
4. economic, budgetary and all other State organisations managed, where appropriate managed by national committees or other State bodies and predecessors of such organisations;
5. cooperative and social organisations, including their businesses and economic establishments, and 1 of their predecessors;
6. all components and equipment of the armed forces and armed security forces;
(c) documents
1. on the living conditions of the population in the period of national law and economic conditions, documenting in particular its composition, political and social movements and class matches;
2. planning the development of the national economy, as well as important accounting and statistical statements, analyses and summaries;
3. the development and state of health, social care and housing,
4. the development and state of science and technology,
5. on the development and state of education, culture and art,
6. Legislation, including their unimplemented proposals,
7. on the rules governing international relations,
8. Property law, in particular on the transfer of private property to social property,
9. Financial, budgetary and accounting nature,
10. on territorial planning, national borders, administrative boundaries, state symbols and local names and symbols,
11. on geological and soil surveys,
12. geodetic and cartographic,
13. on technical development, including patents for major inventions and documentation of buildings;
14. on cultural monuments, their maintenance, reconstruction and protection, as well as protected parts of nature,
15. Life and work of prominent personalities;
B. of documents characteristic of the period until the exemption from 1944-1945
Documents
(a) indicators of industrial and agricultural production, industrial, mining and metallurgical, commercial, financial, commercial and cooperative business;
(b) the political and social struggle of the working class, its organisations, in particular the activities of the Communist Party of Czechoslovakia and the Communist Party of Slovakia;
(c) the activities of other political parties and movements, associations and societies, as well as their interests, churches and religious societies;
(d) the growing class divisions, national and other discrepancies (state, racial, religious, etc.), the exploitation of workers and other workers, the causes, course and consequences of economic conjunctures and crises, strikes and exclusions, the operation of domestic and foreign monopolies, concerts and trusts;
(e) on the position of our peoples and their representatives and on the behaviour of national groups in the Munich crisis and in the period preceding it and in the so-called Slovak štát, on domestic and foreign resistance and on the activities of the illegal national committees and the guerrilla movement, on the activities of the authorities and authorities and the occupying forces under the so-called Slovak štát, on national, political and racial persecution, as well as on other serious events during the First and Second World War (in particular the influence of the Great October Socialist Revolution, the rise of the revolutionary movement during the First World War, etc.);
C. of documents characteristic of the post-liberation period 1944-1945
Documents
(a) the restoration of the Republic, the establishment and consolidation of a people's democratic establishment;
(b) the elimination of the consequences of occupation and war, repatriation and reemigration, national cleansing, settlement and border building, and economic recovery after occupation;
(c) the activities of political parties, in particular the Communist Party of Czechoslovakia, the Communist Party of Slovakia, the Revolutionary Trade Union Movement, other National Front organisations and their prominent representatives,
(d) the construction of a socialist state, a socialist economy, the construction of a socialist society and all related political, economic, social and cultural transformations;
(e) the creation and construction of new bodies of state authority and administration, justice and prosecution;
(f) the nationalisation process and the socialisation of the village;
(g) cooperation with socialist states on the political, economic, scientific and cultural sectors;
(h) economic cooperation with other States and other international relations;
(ch) the social and living standards of citizens, socialist entrepreneurship and the building effort of our people;
(i) the development of science, technology and culture;
(j) the development of youth movement, physical education, sport and other interest areas;
(k) the development of the socialist legal order, the federalisation of the state and the changes resulting therefrom.
1) Decree of the Government of the Czechoslovak Socialist Republic No. 153 / 1971 Coll., on the Information System of Organisations. Directive of the Federal Ministry of the Interior of 23 December 1971 No. SKÚ- 207 / 1971 on the handling and transport of written and other materials containing facts forming the subject of state, economic and professional secrecy, notified in amount 0 of the 1972 Reports of Acts and published under No 11 / 1972 of the Central Journal of the Slovak Socialist Republic, etc.
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Regulation Information
| Citation | Decree of the Ministry of the Interior of the Slovak Socialist Republic No. 63 / 1976 Coll., laying down criteria for the assessment of documents as archive documents and adjusting certain details of the procedure for the disposal (shredding) of documents |
|---|---|
| Regulation Type | - |
| Author | - |
| Collection | Code of Laws |
| Date of Promulgation | 24.06.1976 |
|---|---|
| Effective from | 01.07.1976 |
| Effective until | - |
| Status | Valid |
The regulation text is for informational purposes only.
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