Decree of the Federal Statistical Office No. 58 / 1983 Coll.
Decree of the Federal Statistical Office on the examination of socio-economic information in fields controlled by the Federal Statistical Office
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Effective from 01.07.1983
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58
DECLARATION
Federal Statistical Office
of 15 April 1983
on the examination of socio-economic information in fields managed by the Federal Statistical Office
The Federal Statistical Office pursuant to Articles 35 (2) and 8 (2) (d) of Act No. 21 / 1971 Coll., on the Single System of Social Economic Information ("the Act ') provides:
General provisions
The decree shall be governed by:
(a) Central Authorities of the Federation and Republic1) and their subordinate central management bodies (hereinafter referred to as "management authorities") in the exercise of supervision pursuant to the provisions of Sections 16 (1) and 17 (1) of the Act and similar provisions in force for the Czech Socialist Republic and the Slovak Socialist Republic, 3)
(b) the statistical authorities of the Czech Socialist Republic and the Slovak Socialist Republic in the performance of their verification activities, (4) or the Federal Statistical Office, if it itself carries out verification activities (hereinafter referred to as the "State Statistics Authorities").
(1) The Decree covers the field of statistics, including output from the information system of organisations, on written or technical media (excluding accounting statements), on the field of operational records with the following area of the single reporting base of organisations and areas of primary records and routine entries and on information contained in specially organised registers, passports and registers.
(2) The subject of the examination under this decree is:
(a) the methodological accuracy and credibility of socio-economic information to the extent referred to in paragraph 1 (hereinafter referred to as "accuracy and credibility of information");
(b) the status of the information system of the organisations examined to the extent referred to in paragraph 1 (hereinafter referred to as the "information system status").
(3) The state of the organisation's information system shall be examined by the management authorities in particular.
The Decree regulates the methodology for on-the-spot verification of organisations.
The verification of the accuracy and credibility of the socio-economic information and the state of the organisation's information system shall be carried out in accordance with the specific rules and measures governing control activities. 5) In the bodies of procedure, it is for the professional departments (departments of national committees) to carry out this activity .6)
Type of examination
The scope and scope of the verifications shall distinguish:
(a) comprehensive checks;
(b) partial (thematic) verifications;
(c) random checks.
(1) Comprehensive checks shall cover the whole area of the organisation's information system within the scope of Article 2 (1) and shall examine the accuracy and credibility of the information and the state of the organisation's information system.
(2) The management authorities shall ensure that, in turn (from the level of the central authority or central management body), all subordinate organisations are examined in a comprehensive manner, preferably where more serious deficiencies in the information system have been identified by random checks or where major organisational changes have occurred.
The sub-thematic checks shall be carried out according to management needs and shall be limited to a section of the information system of the audited organisation (e.g. the investment building information section) or to a branch of its information system (e.g. statistics or operational records) and may focus only on certain specific issues (e.g. the introduction of prescribed models of initial records and routine entries on the relevant section). The subject of the partial checks shall be the accuracy and credibility of the information and the status of the relevant part of the organisation's information system.
Random checks shall be carried out according to the immediate needs of the investigating authorities. They may not be implemented in accordance with the procedure laid down in Sections V and VI.
Verification of the accuracy and reliability of the information
(1) The accuracy of information is understood to mean their methodological compliance with the rules issued to monitor them, their logical and numerical accuracy and their completeness.
(2) The credibility of the information is understood to mean its trueness (objectivity), i.e. compliance with the reality pursued, or supporting documents containing data on the reality on which the information is based or from which it is drawn (compliance with data on operational records, initial records, etc.).
The accuracy and credibility of the information shall be checked in a manner appropriate to their nature. From this point of view, there is a distinction between verification
(a) documentation on the single basis of the organisation and verification of initial records and routine entries;
(b) operational records, 7)
(c) statistics, 8)
(d) outputs from the information system of organisations on written or technical media. 9)
(1) In particular, the examination of the documentation on the single data base of organisations shall examine:
(a) whether the lists of elements of the single data base are adapted to the needs of the organisation (addition of other elements, deletion of unnecessary elements);
(b) whether the prescribed catalogues are in place and whether records of the inclusion of elements and the manner in which they are maintained are made on the catalogues;
(c) whether the organisation's implementation and management of the single reporting base are carried out in accordance with the legislation on the single reporting base of the organisations. 10)
(2) In particular, the following shall be examined in order to verify the accuracy and veracity of the initial records and routine entries:
(a) whether records (registrations) are carried out in accordance with the legislation on introducing uniform models of initial records and routine entries in the organisation's information system, 11)
(b) whether the records are made correctly, reliably, smoothly (on time), rationally and legibly;
(c) whether the prescribed forms are used for binding models and whether the prescribed content is respected for type models; the extent to which the organisation uses or does not use the recommended models;
(d) whether entries in the documents of the organisation (delivery notes, orders, invoices, etc.) are made following national classifications and code lists.
The examination of operational records shall in particular examine:
(a) on which sections of activity and to what extent and form the operational records shall be kept;
(b) whether entries in the operational records are made on the basis of direct observations or on the basis of initial records (documents) and, in the latter case, the entries in the operational records are consistent with the data contained in the initial records;
(c) if the operational records are kept promptly and correctly on a formal and technical basis.
The examination of statistics shall in particular examine:
(a) whether the organisation complies with the uniform national statistical indicator methodology;
(b) whether the organisation complies with the principle of uniform classification of socio-economic phenomena (12) and whether it has established mandatory classification and code lists in its field of competence, or whether it has ensured that they are transferable to a single system of socio-economic classifications and code lists when using divergent special-purpose classifications;
(c) whether the organisation maintains a time series of indicators relevant for the monitoring of long-term developments, in particular those laid down by a superior authority or by a State Statistics Authority, and whether it carries out the recalculations provided for in the organisational changes, changes in methodology, prices and, where appropriate, other conditions affecting their comparability, 13)
(d) whether the organisation ensures that the specified reporting requirements are met by all relevant services.
(1) The verification of outputs from the organisation's information system shall be carried out in a differentiated manner depending on whether the outputs are on written media (statistical statements or forms used in specially organised statistical surveys, inventories and summaries), or on technical media (paper, magnetic or optical).
(2) As regards the information needed for reporting, it shall also be checked whether such information is normally monitored in the operational record, unless monitoring is ensured in other fields of the information system. 14)
The examination of outputs from the information system of organisations on written media (hereinafter referred to as "statements') shall examine in particular:
(a) whether the statements have been drawn up in accordance with the applicable directives, guidelines or other binding provisions and have been approved by the competent authority of State statistics (accompanied by its registration or approval clause) or by a central authority authorised by the statistical survey sub-system; 15)
(b) whether the information contained in the statements conforms to those contained in the operational records or accounts or, where appropriate, to the initial records;
(c) whether all the particulars or symbols prescribed in the statements have been filled in legibly or in place in cases where the information is not completed;
(d) whether all the required indication data (organisation code, county, district, sector, planning group, etc.) and the required control numbers have been included in the statement,
(e) whether all calculations and calculations (totals, multiplication, percentages, averages etc.) are correct; whether the data are correctly rounded,
(f) whether conversions are correctly made over past periods into comparable data;
(g) whether the data on the statements are given in the prescribed units of measurement and the order;
(h) compliance with the rules for making corrections and reporting corrections to the recipients of the reports;
(ch) whether the statements are signed in the prescribed manner, stamped and dated, and whether they bear the names of the persons making them;
(i) whether comments on the reports are made in the prescribed manner and whether they correctly reflect the nature and weight of the phenomena observed;
(j) whether the statements were sent with the relevant annexes, within a specified number and within the prescribed time limit.
The examination of outputs from the information system of organisations on technical media shall examine in particular:
(a) if an agreement has been concluded on the transmission of information on technical media, if this agreement has all the required formalities and is duly implemented, 16)
(b) if the data transmitted are correct in terms of content and format (as in the case of statements - § 15),
(c) if data transmission dates are respected.
Organisation information system verification
(1) The level of the information system shall be examined in relation to management needs when examining the status of the information system.
(2) In this context, it shall be examined in particular if the information system provides the necessary supporting documents in accordance with the applicable legislation17).
(a) for the objective recognition and evaluation of the status and activity of the organisation;
(b) drawing up the concept of organisation development, the basis for drawing up national plans for the development of national economies, national budgets, economic plans, or other national economic plans and for monitoring their implementation;
(c) to protect socialist property and to promote economy and efficiency;
(d) the day-to-day management of the organisation and the control and review of its economic activity.
(1) The organisation's information system shall also examine whether the information system is uniformly methodically managed throughout the organisation (18) and which service performs this function. 19)
(2) To this end, in particular:
(a) the organisation, in particular in the decentralised way of compiling the statistical reports, ensures proper and timely implementation of the reporting requirements for all sectors of activity and ensures that the staff of the relevant organisational bodies are informed of the methodological rules and measures issued by the Federal Statistical Office for the individual fields and headings of the information system;
(b) whether the organisation has introduced mandatory classification and code lists and other methodological aids in its field of competence;
(c) whether the organisation carries out analyses of its activities 20) and whether, in addition to sub-analyses per section of activity, aggregated (comprehensive) analyses relating to the organisation's activities as a whole and including the area of utility values, the labour force area and other areas expressed by non-value indicators are carried out and carried out by the unit for the organisation,
(d) that the staff responsible for the operation of the information system and for the performance of specific tasks are provided with the necessary tools (guidelines on statistical reports, classifications and code lists, rules on models of primaries and routine entries, rules on a single organisation's base of assessment, etc.).
(1) The state of the organisation's information system is also examined in terms of whether the organisation has created the preconditions for obtaining information in its information system in a timely, complete, truthful and rational manner. 21)
(2) In this respect, the following shall in particular be examined:
(a) where the organisation provides for a multi-purpose use of the information, that is to say whether, at the same time, the information is used at one entry and one processing of the supporting documents to all the bodies of the organisation that need it for their management activities;
(b) whether and at what level the organisation uses its own computer resources or services of the computing centres of its own department or other departments;
(c) if the entries in the information system documents are carried out properly (legibly, in the prescribed manner and by means guaranteeing their durability),
(d) if the rules on the storage and disposal of information system documents are complied with, 22)
(e) how the work related to the functioning of the organisation's information system is carried out in a kadrářské manner and what is the level of relevant staff in terms of their education and duration of experience.
Procedure for carrying out verifications
Review phase
Each clearance has three phases:
(a) preparation of the examination;
(b) carrying out on-the-spot verifications,
(c) the implementation of the results of the examination.
Preparation of the examination
(1) When preparing the examination, the task of the investigating authority shall be:
(a) to become familiar with the nature of the organisation (s) examined and with the legislation, government resolutions, etc., governing the area concerned;
(b) evaluate knowledge of the organisation's activities in the area under examination and determine the subject matter of the examination on the basis thereof;
(c) develop a verification programme.
(2) The examination programme shall include:
(a) the name of the examination;
(b) the name of the organisation and the place where the verification is to be carried out;
(c) the purpose and subject matter of the examination.
(3) The competent management officer shall issue an order for verification, which shall include in particular the composition of the verification group and the appointment of its manager, 23) the name of the verification and the place and date of its implementation.
On-site verification
(1) The basic task of the verification group is to determine the actual situation in the area under examination and compare it with the situation that it should be if the applicable rules were consistently complied with and if all aspects were correctly followed.
(2) For all deficiencies identified, the causes, consequences and personal responsibility of the workers who caused the deficiencies must be identified. 24)
(3) In the same way as deficiencies, the positive aspects and the good results of the work of the organisation examined should be taken into account, in order to benefit from good experience in the work of other organisations and to generalise the correct methods of work.
(1) The verification shall be initiated by familiarising the head of the audited organisation with the verification programme.
(2) The facts established by the examination should be demonstrated in a credible manner. It cannot be based on mere considerations, assumptions or unverified circumstances.
The persons responsible for the defects or deficiencies identified must always be given the opportunity to explain the causes of their actions in order to assess the degree of fault.
(1) The information obtained by the verification shall be processed in a written record of the verification carried out. The record shall be drawn up in a true, objective, address, concise and comprehensible manner. It's signed by all members of the review group.
(2) The verification group shall communicate the content of the record to the management of the organisation and the responsible persons mentioned therein and shall discuss the results of the verification. In doing so, the organisation may be ordered to ensure that the deficiencies identified are remedied within a certain period of time. 25)
(3) A record of the verification carried out by the management authority shall be sent - if it is a comprehensive check or a check in which more serious circumstances have come to light - to the regional (urban) administration of the Czech Statistical Office or Slovak Statistical Office according to the headquarters of the audited organisation.
(1) Critical comments and suggestions that can be used to improve the overall process of creating and providing socio-economic information in the Czechoslovak Socialist Republic, in particular comments and topics, must also be concentrated in carrying out the verifications:
(a) content and methodological nature (content and methodology of indicators, level of guidelines on national statistical reports, model reports, classifications and code lists, models of initial records and routine entries, etc.),
(b) analytical nature (to the system of indicators for analysis, control of plan implementation, etc.),
(c) the processing nature (control operations, control numbers, data collection, etc.).
(2) Critical comments and suggestions of the organisation examined shall be included in the annex to the record of the examination carried out.
In the context of the verification of the accuracy and credibility of socio-economic information and the state of the organisation's information system, it shall also be established where statistical data are required from the organisation without the consent of or beyond the competent authority of the state statistics. Where the examination is carried out by a management authority, the authority shall inform the national statistics responsible for approving such surveys. 26)
Implementation of verification results
(1) The Search Group shall promote the operational removal of on-the-spot deficiencies as soon as they are identified. If there are more serious deficiencies, the organisation shall discuss the necessary measures on the basis of a check record with the responsible staff. The remedies must be of a specific, essential nature and must ensure genuine redress.
(2) If the method of correction is not agreed by this route, the verification group shall submit the full verification material to the competent head of the investigating authority, which shall decide on the follow-up.
The authority which carried out the examination shall check that the measures imposed have been implemented until all the measures have been complied with and conditions have been established to ensure that the defects are not repeated in the future.
Final provisions
The verification of the accuracy and credibility of the socio-economic information and the state of the organisation's information system (except for random checks) includes the authorities implementing them in their control plans.
In carrying out checks on socio-economic information relating to the implementation of a specific part of the state plan for the development of the national economy of the CSSR - defence and security - the authorities shall follow the guidelines of the State Planning Commission issued for this activity.
The Decree shall take effect on 1 July 1983.
Chairman:
Ing. Mika v. r.
1) Paragraph 16 (4) of the Act. § 14 (3) of the Act of the Czech National Council No. 40 / 1972 Coll., on the competence of the authorities of the Czech Socialist Republic in the field of socio-economic information. Article 16 (3) of the Slovak National Council Act No. 41 / 1972 Coll., on the competence of the authorities of the Slovak Socialist Republic in the field of socio-economic information.
2) Paragraph 17 (2) and (3) of the Act. Article 16 (2) of Act No. 40 / 1972 Coll.
3) Sections 14 (2) (b) and 16 (1) of Act No. 40 / 1972 Coll. § 16 (2) (b) and 18 (1) of Act No. 41 / 1972 Coll.
4) § 7 (1) (e), § 10 (e) and § 11 (e) of Act No. 40 / 1972 Coll. § 8 (e), § 12 (e) § 13 (1) of Act No. 41 / 1972 Coll.
5) Part I and VII Principle of control in the national economy and administration approved by the Government of the CSSR Resolution of 14 April 1982 No 108, by the Government of the CSSR Resolution of 12 May 1982 No 139 and by the Government of the SSR Resolution of 28 April 1982 No 129, published under No 66 / 1982 of the Rules of Procedure.
6) Articles 27 and 44 (1) of the principles referred to in note 5).
7) § 2 (e) of the Act.
8) § 2 (d) of the Act.
9) If specific provisions were to be laid down concerning specially organised registers, passports and registers [§ 2 (f) of the Act], the information contained therein would constitute a further verification section.
10) Decree of the Federal Statistical Office and the Federal Ministry of Finance No. 173 / 1980 Coll., on a single alleged base of organizations. Revenue from the Federal Statistical Office and Federal Ministry of Finance, FSÚ 209 / 81-03, FMF XV / 1-1769 / 81 of 30 January 1981 on the content and format of catalogues of the single data base of organisations, notified in the Collection of Laws No 13 / 1981 and published in the Report of Central Statistical Authorities under No 1 / 1981. Proceeds issued by the Federal Statistical Office for the various areas of the single data base organisations.
11) Decree of the Federal Statistical Office and Federal Ministry of Finance No. 78 / 1977 Coll., on the introduction of unified models of initial records and routine entries in the information system of organisations. Proceeds from the Federal Statistical Office and the Federal Ministry of Finance, issued for each area of initial records and routine entries.
12) § 3 of the Government Order No. 153 / 1971 Coll., on the Information System of Organisations.
13) Paragraph 28 of Decree No. 153 / 1971 Coll.
14) The obligation to keep the data required for reporting in the operational records (unless their management is ensured in other branches of the organisation's information system) is imposed on organisations by the provisions of § 29 (2) of Decree No. 153 / 1971 Coll.
15) Paragraph 16 (3) of the Act.
16) Annex No 2 to the Decree of the Federal Statistical Office No 1585 / 80-03 of 3 June 1980 on the adaptation of written media of socio-economic information and on the transmission of socio-economic information on technical media, notified in the Collection of Laws No 23 / 1980 and published in the Reports of Central Statistical Authorities under No 9 / 1980.
17) § 9 of Decree No. 153 / 1971 Coll.
18) Paragraph 7 (1) of Decree No. 153 / 1971 Coll.
19) The State Economic Organisations was the joint return of the Federal Statistical Office and the Federal Ministry of Finance, FSÚ 14 243 / 1972, FMF XV / 1-1054 / 1972 of 24 January 1972 on the security of certain conditions for the creation of the information system of state economic organisations, published in the Central Statistical Authorities Rapporteur under No 3 / 1972, recommended to establish for this purpose an information system unit.
20) Article 5 of Decree No. 153 / 1971 Coll.
21) Paragraph 7 (2) of Decree No 153 / 1971 Coll.
22) § 39 and other Decree No. 153 / 1971 Coll.
23) An individual worker may also be responsible for carrying out the examination as appropriate.
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Regulation Information
| Citation | Decree of the Federal Statistical Office No. 58 / 1983 Coll., on the examination of socio-economic information in fields managed by the Federal Statistical Office |
|---|---|
| Regulation Type | - |
| Author | - |
| Collection | Code of Laws |
| Date of Promulgation | 30.05.1983 |
|---|---|
| Effective from | 01.07.1983 |
| Effective until | - |
| Status | Valid |
The regulation text is for informational purposes only.
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