Decree Minister of Finance and Director General of the Czechoslovak State Bank No. 208 / 1964 Coll.
Decree of the Minister of Finance and Director General of the Czechoslovak State Bank on emission and treasury operations
Valid
Effective from 01.01.1965
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208
DECLARATION
Minister of Finance and Director General of the Czechoslovak State Bank
of 19 December 1964
on emission and treasury operations
The Minister of Finance and the Director-General of the State Bank of Czechoslovakia provides, pursuant to § 12 of Act No. 84 / 1952 Coll., on the organisation of the money, § 11 of Act No. 83 / 1958 Coll., on the modification of the financial planning and financial management of national enterprises and other economic organisations of the State Socialist Sector, § 20 and 21 of Act No. 8 / 1959 Coll., laying down the basic rules on the State Budget and on the management of budgetary resources, and § 391 (2) of Economic Code No. 109 / 1964 Coll.:
GENERAL PROVISIONS
Subject matter and scope of the adjustment
(1) This decree provides for the execution of cash operations (cash) in the activities of the Czechoslovak State Bank ("the Bank ') and in the Treasury Service of Socialist Organisations (" the Organisation').
(2) This decree does not apply to bank cash operations; These operations are governed by guidelines issued by the Bank's headquarters.
Basic provisions
(1) The senior management of money circulation is reserved for the government.
(2) Operational management of the circulation of money, organisation and control of treasury operations is carried out by the Bank as a single State Emission Institute according to a treasury plan approved by the Government.
(3) The task of the Bank in the management of money circulation is to concentrate the highest amount of cash and put it into circulation in accordance with the needs of the national economy; In addition, the Bank uses its economic instruments, in particular credit and interest.
(4) Organisations are obliged to comply with the provisions of this decree and thus with the teller's discipline.
Basic obligations of organisations in the conduct of treasury operations
(1) The organisations are primarily obliged to:
(a) to immediately transfer cash in excess of the limit of the cash balance (Section 11) to its account with a bank or another money institution, either directly or through the authorities of the connections (hereinafter referred to as "post office");
(b) use cash only for the purposes for which the bank or other monetary institution and post office were issued or for which they were detained from the cash received;
(c) ensure proper protection of transported cash and valuables;
(d) to safely store the cash and prizes they have in their cash boxes, other secure cabinets and boxes, etc. (hereinafter referred to as the cash box),
(e) to ensure in their coffers (when collecting money, withholding sales, etc.) such a value mix of money, so that there is no difficulty in dealing with the population in cash, in particular due to the lack of small money;
(f) ensure effective control of treasury operations on the basis of the principle of the distribution of accounting and treasury services;
(g) comply with agreed or specified dates for the collection of money from their accounts with a bank or other money institution.
(2) The accounting and cash service (paragraph 1 (f)) must be allocated to those organisations which employ at least two paid staff, with the exception of sales, public catering establishments and service establishments (hereinafter referred to as "organisations' and their components").
BALANCE PLAN AND EMISSION OPERATIONS OF THE BANK
Cash plan
(1) The cash plan is an instrument for planning and managing money circulation; is part of the financial plans providing for the national economic development plan. It determines the expected change in the state of money in circulation during the planned period on the basis of indicators justifying how much cash and the routes by which it will be put into and withdrawn.
(2) The breakdown and content of the cash plan are set out in Annex No 1; any changes in the contents of the cash plan symbols shall be determined by the Bank in agreement with the relevant organisations.
Presentation of the treasury plan
(1) The Bank shall draw up a cash plan for the annual period and broken down into individual quarters.
(2) In drawing up the treasury plan, the bank is based primarily on its own materials, using national indicators for the development of the national economy, indicators for the development of the national economy in the Slovak region, regions and districts, as well as indicators for individual organisations.
(3) Organisations shall submit to the Bank, upon request, supporting documents for the establishment, breakdown and control of the execution of the cash plan; These documents are only required by the Bank if its own documents are not sufficient. The forms of applications for the cash plan shall be distributed by the bank to the organisations - and shall require additional supporting documents from them - in due time before the date on which it requests their submission.
Approval and breakdown of the treasury plan
(1) The draft treasury plan and the proposals to ensure that it is implemented are submitted after consultation to the Government for approval.
(2) The approved cash plan is broken down into the regional institution of the bank and the branch of the bank; is the basis for the control and operational provision of the planned currency change during the year.
Ensuring and controlling the execution of the cash plan
The Bank shall continuously assess the development of the money circulation and shall ensure and control the measures taken to comply with the treasury plan. In order to achieve the planned objectives, the Bank shall use its economic instruments, in particular credit and interest, and shall discuss the necessary measures with central authorities and national committees and with relevant organisations.
Bank issue operations
(1) The branches of the bank issue cash to the organisations for their needs from their turnover cash registers; the cash in the turntable is considered to be part of the money in circulation. The amount (limit) of revolving cash registers shall be determined by the Bank's Managing Director.
(2) In the absence of sufficient cash to pay cash to cash organisations, additional cash from the national reserve funds shall be transferred to the turnover funds under the bank's branch's emission authorisation. This transfer is the release of money into circulation.
(3) Amounts of cash exceeding the limit on the turnover treasury must be transferred by the bank's branches to the State reserve funds. This transfer is a withdrawal of money.
(4) The Bank is investigating the situation of money in circulation on a daily basis.
POST OPERATIONS IN ORGANISATIONS
Establishment of treasury and treasury provisions
(1) Cash operations, with the exception of those referred to in paragraph 3, are normally carried out at the cash register. A cash register means an area equipped with a cash box and managed by an authorised staff member ("the cashier ').
(2) The cash registers are set up in accordance with the decision of the relevant statutory body of the organisation (e.g. head of organisation, etc.) in the management or administrative (economic) department of the organisation and in its components, in particular locally separated.
(3) Leaders of organisations and their constituents that have stores and leaders of cultural and sports organisations and their constituents that receive cash from the population (hereinafter referred to as "cultural and sports organisations") are entitled to determine which other workers and to what extent, in addition to the treasurer, they carry out treasury operations in addition to their duties. The heads of such organisations and their constituents are also entitled to entrust the personnel with cash operations outside the organisation or its component (e.g. when accepting cash in citizens' apartments, etc.).
(4) The cashier shall be appointed in writing to his office by the head of the organisation or by the manager of its component. Only a worker or another person who signs a written contract to take responsibility for the values entrusted to the account (hereinafter referred to as the "Liability Contract ') may be appointed a teller. *)
(5) The cashier shall not entrust other staff to carry out the treasury work they are charged to him. In the temporary absence of a treasurer (for sickness, leave and etc.), the head of the organisation or the manager of the organisation shall entrust another worker (another person) in writing to represent the treasurer under the conditions set out in paragraph 4; the representative of the treasurer shall take over the values to be settled after the inventory of the treasury has been completed (§ 22).
Cash withdrawals
(1) Organisations are entitled to withdraw cash from their bank or other cash institution account:
(a) payment of salaries and salaries or advances, cash benefits of sickness insurance, remuneration, fees, pensions, aids and similar expenses on the date of the specified or agreed withdrawal date (§ 14);
(b) to cover other expenditure, where it is appropriate to carry out the expenditure in cash or if other legislation so requires, * *), in such a way that cash at the end of the working day does not exceed the permitted limit of the cash balance (Section 11 (1)).
If it is more economical to make these payments and payments cashless, organisations shall use this method of payment as a priority.
(2) If the place of payment is from other cash institutions of the State Savings Bank (hereinafter referred to as "Savings Bank ') or post office, the organisation shall notify them of its need for early payment of money for the payment of wages and salaries and sickness insurance benefits, as a general rule, two days before the cash withdrawal, indicating the amount and the types of money required.
(3) Organisations and their components use cash withdrawals in the bank and other cash institutions of cash cheques or withdrawals and cash payment orders at post offices. In order to ensure the correct registration and control of the execution of the cash plan, the organisations and their components must indicate on the documents by which they compile or collect cash at the bank, at another money institution or at the post office, the purpose of payment by a numerical symbol of the relevant item of the cash plan (Annex 1).
Cash balance limit
(1) Organisations and their components, which have a cash register, are entitled to have cash in their cash register, in particular in small money, after the end of the working day or after the expiry of the period specified in paragraph 2. This limit is entitled to increase (or reduce) the management organisation in writing. However, the bank's branch must always be informed of the increase in this limit and of any further changes. The bank's branch has the right to require a reduction in the limit if it is found to have been set at an unjustified amount. The current cash balances limits established by the bank's branches shall remain in force until they have been readjusted by the head of the organisation.
(2) Organisations and their components are obliged to pay cash which exceeds the limit of more than 100 Kčs to their account at the bank or other money institution, either daily or within the time limits (at the time) determined and in a manner agreed by the manager and the branch of the bank (§ 13).
(3) The cash received shall be rounded up by the organisations and their components to at least Kčs 10, - unless otherwise decided by the management in agreement with the bank branch.
Cash not included in the limit
(1) Organisations and their constituents are entitled to keep their cash registers out of the limit (§ 11):
(a) cash which they have chosen in a bank or another cash institution (or via mail), to pay wages or other mass payments, but not more than five working days following the date of their collection. After that period, unused cash must be returned to an account with a bank or another money institution; the relevant document must indicate that it is a refund or a decomposed wage,
(b) cash withheld from sales for a nominal amount of expenditure as determined by the head of the organisation in accordance with the provisions of Paragraph 15 (1);
(c) cash intended for normal payment of the planned purchase;
(d) cash in excess of the limit accepted by the organisation during a period after which it is no longer possible to transfer it to the bank's or any other money institution's cash registers or post office (e.g. after the closure of recovery facilities) on the same day,
(e) received foreign money (cash deposit).
(2) Organisations and their components, which collect revenue for the State budget, are required to pay the cash received for that revenue to their income account at the bank as soon as they exceed the amount of 200, - Kčs; However, at the end of each quarter they shall be obliged to pay the cash received for such revenue without regard to the amount.
(3) Organisational components of savings banks and post offices may, before payment of cash which they cannot cover within the limit and expected revenue on the day of payment, retain in two days before such payment of cash above the limit up to the amount needed for payment.
(4) The time limits laid down in points (a) and (3) of paragraph 1 are extended in justified cases by the branch of the bank.
Proceedings
(1) Organisations and their components, which receive cash sales or other payments (hereinafter referred to as "sales"), are obliged to pay them daily or within specified time limits (paragraph 4) to their bank or other monetary institution account if they exceed the limit (Paragraph 11) even after deduction of cash not included in that limit (Paragraph 12 (1)). The documents by which the sales are made must show the relevant symbol of the cash plan (Annex 1).
(2) The collection of sales is managed by a branch of the bank and organised in agreement with the organisation mainly by means of its own collection facilities (to daily or evening cash registers, or even in sealed satchels and overnight safes), and also by means of mail (also via cross-border transporters), or by means of another cash institution, in particular savings banks (especially in places outside the branch).
(3) If it is economical, the head of the organisation may establish common (liaison) cash registers for the bulk of sales to the collection facilities referred to in paragraph 2.
(4) The manager of the organisation shall, in the light of local conditions and economy and in agreement with the bank, specify in particular:
(a) the place of payment (bank, other cash institution, post office) and the type of collection facility (day or evening cash register, night safe, etc.) to which the sales will be made;
(b) an hour of sales; the withdrawal of sales in the event of large turnover can be determined several times a day, in the case of small (minor) turnover on the contrary within longer periods (e.g. every other day, etc.),
(c) the way in which sales which, for any reason, cannot be carried away on the same day to the relevant collection facility, such as those obtained after the cash-out hours of the collection facility, the sales of shops with an extended sales period until late evening hours, with sales on Saturdays and Sundays, etc.
(5) Changes in the organisation of the proceeds must be discussed and agreed in advance with the bank's branch.
Cash withdrawal dates for wages and similar salaries, payment dates for pensions, aids and similar income
(1) Cash withdrawals for salaries and similar salaries (hereinafter referred to as wages) are required to be carried out by organisations and their components, with the exceptions set out in paragraphs 2 to 7, on two dates agreed with the Bank, in such a way that they are followed up by salary payments carried out in accordance with the relevant labour legislation (*). In doing so, the branches of the bank monitor the evenly distributed cash withdrawals to pay wages in terms of issuing money into circulation. When concluding agreements and determining the dates of cash withdrawals for wage payments, the following principles shall also apply:
(a) in the second half of the month for which the salary is paid, the organisations shall collect cash for the payment of advance payments on wages, calculated up to half of the expected monthly net wage payment requirement (hereinafter referred to as "salary advances"). In the first half of the following month, the organisations shall collect cash for the payment of the wage arrears for the previous month, calculated after deduction of the advance payments paid on wages (hereinafter referred to as "wage supplements') and for the payment of child allowances. Cash withdrawals for payment of salary advances for the current month shall be made on the 15th day following the cash withdrawals for the payment of wages payments for the previous month,
(b) cash for the payment of cash sickness insurance benefits shall be collected by the organisations in principle on the days of withdrawal of cash for the payment of advances on wages and for the payment of arrears on wages;
(c) cash for the payment of variable components of wages (bonuses, etc.) shall be collected by the organisation, as appropriate, at any of the agreed dates of cash withdrawals for the payment of advances on wages and salary surpluses;
(d) if the cash withdrawal date applies to the payment of advances on wages or surpluses on wages on the day of work, such withdrawal shall be made on the previous working day;
(e) the organisations are obliged to negotiate with the branch of the Bank the dates of cash withdrawals for the payment of advances on wages and salary supplements, including for their components, in particular those locally separated;
(f) in the case of large organisations, it is desirable to spread out the dates of cash withdrawals for the payment of advances on wages and surpluses on wages and on more than one day in order to be followed by distributed payments of individual establishments, workshops, etc.
(2) In justified cases, the management organisation may agree with the bank's branch on variable cash withdrawal dates to pay advances on wages and wages (e.g. Fridays or Saturdays), or on withdrawals in shorter periods, e.g. 10 days.
(3) Certain state economic organisations, budgetary and other organisations, which are listed in the national overview of the dates for cash withdrawals for payment of wages (hereinafter referred to as "the overview"), (*) carry out cash withdrawals for the payment of advances on wages and salary surpluses on the dates specified therein. The Ministry of Transport and the Central Management of Communications shall determine, in agreement with the Bank's headquarters, which organisations under their jurisdiction are entitled to collect cash for salary payments at periods other than those indicated. If, for reasons of preparation of the said payout, it is necessary (e.g. to soak it up), branches of the Bank may provide these organisations with the cash for payouts one day before the date specified in this paragraph (sentences 2).
(4) Cash on salary payments not exceeding 500, - Kčs net monthly may be withdrawn at monthly intervals, within a period agreed by the manager of the relevant organisation or component with the bank branch.
(5) Cash withdrawals for payment of wages to members of the armed forces shall be made once a month up to the total monthly bill.
(6) Credits for the payment of remuneration to members of single agricultural cooperatives and, where appropriate, to employees and temporary staff of such cooperatives shall be carried out in the manner and in terms agreed by the branch of the Bank with the single agricultural cooperative.
(7) Except in the case of cash withdrawals for the payment of advance payments on wages and salary supplements agreed or determined in accordance with the provisions of paragraphs 1 to 6, organisations shall be entitled to collect cash for the payment of wages up to the amount needed to pay wages and pay compensation:
(a) the payment of extraordinary remuneration from the remuneration funds;
(b) workers leaving outside the organisation (on leave, part-time work, duty in the armed forces, etc.),
(c) staff entering or disclosing the employment relationship with the organisation;
(d) emergency shift workers outside statutory working hours, temporary staff members and occasional staff with whom the organisation shall compensate for their claims at the same time after the work or performance has ceased;
(e) seagoing crews;
(f) domestic workers with whom the organisation compensates for their claims in accordance with a set plan for the taking-over of finished products;
(g) workers requiring payment of wages for serious social reasons;
(h) workers entitled to one-off sickness insurance benefits, which should be paid out promptly.
(8) The payments of pensions, aid and social security benefits and other income of the population not dependent on the work carried out shall be made at fixed monthly pay dates agreed between the State Social Security Office, the Bank's headquarters and the Central Management of Communications, each month to which they relate. Where the payment deadline referred to in this paragraph is per day of work, the payment shall be made on the following working day.
(9) Compliance with cash withdrawal dates for payroll payments by organisations controls the payout position (bank branch, other money institution, post office). Organisations shall indicate on the documents which they collect or indicate cash on the wages and salaries referred to in paragraphs 1 to 8 (cash withdrawals, cheques, postal vouchers, etc.) agreed or designated cash withdrawal date for the respective payouts.
(10) In justified cases, the branch of the bank may, at the request of the organisation, allow further derogations from paragraphs 1 to 8, in particular for cash withdrawals for the payment of reasonable intermediate advances in the deferral of pay payments, one-off transfers of fixed-term cash withdrawals for wages, cash withdrawals for advance payments for wages and wage surpluses outside the agreed deadlines in the event that, for the temporary lack of funds in the organisation's accounts, the advance payments for wages or salary payments have not been paid in full, etc.
Expenditure on sales and other cash received from the population
(1) In order to ensure efficient and economical use of cash, the leading organisation accepting sales shall be entitled to specify in writing the conditions under which it may cover the expenditure specifically determined for such sales for the treasury of the organisation and its components, or may also determine for such expenditure the standard (percentage or fixed amount) of the monthly expected sales; taking into account local needs. The management organisation shall inform the branch of the bank at the same time of the specified conditions or standards. In particular, the following may be used:
(a) to cover urgent operating expenditure, including remuneration and compensation to organisers and performers of cultural and sporting enterprises and programmes;
(b) the payment of wages and, where appropriate, the remuneration of employees of organisations' sales and their components, as well as temporary staff, with whom the organisation shall compensate for their claims at the same time after the work or performance has ceased;
(c) to purchase various items from the population, *)
(d) expenditure relating to the provision of agency activities, etc.,
(e) the purchase of agricultural products and raw materials and forest fruits in accordance with the purchase plans;
(f) to pay the prizes from the sports and Sazka bets received.
(2) Cash on retained earnings for the reimbursement of expenditure referred to in paragraph 1 shall not be authorised to detain organisations and their components from sales less than one day before the due date of the relevant expenditure. The Bank's branch may, in justified cases, authorise the exemption.
(3) Organisations are required to report to the branches of the Bank by the ninth day of each month for the past month the amount of sales used according to the purpose, indicating the number symbol of the treasury plan, broken down by district (s).
(4) The branch of the bank is entitled to require the management organisation to adjust the conditions for the retention of cash from sales if it finds an unjustified increase.
Storage of funds by organisations for holding books
(1) Backup components of budgetary organisations and cooperatives (e.g. schools in nature, pioneering camps, recovery facilities) and local (basic) components of social organisations may, where justified and with the approval of the head of organisation, also deposit cash on holding books. Other organisations may only deposit cash on holding books in exceptional cases (e.g. for field crews, etc.) with the approval of the manager of the bank's branch.
(2) The organisations and their components referred to in paragraph 1 are entitled to have only one holding book in their name, namely a travel holding book for which the balance of the deposit is normally not to exceed 5000, - CZK.
(3) Only its authorised worker or member may handle the deposit on the organisation's holding book or its components.
Ticket documents
(1) Organisations may carry out treasury operations only on the basis of income or expenditure documents and receipts, the models of which are set out by the Bank's headquarters or, for savings banks, their main management, in agreement with the Central Commission for People's Control and Statistics. * *) By way of derogation from this provision, the following shall apply:
(a) single agricultural cooperatives may use income and expenditure ticket documents in accordance with the models of initial records established by the Ministry of Agriculture, Forestry and Water in agreement with the Central Commission for Human Control and Statistics and the Bank's Headquarters, * * *)
(b) vendors of organisations and their constituents and cultural and sports organisations may use the documents provided for them by their competent central authorities when receiving cash. In cases justified by the nature of the operation, both revenue and expenditure cashier's and other documents, as well as time records of income or reimbursement (e.g. in shops, in competitions or school meals) may be replaced for such stores,
(c) where the original documents (e.g. invoices, payment orders for travel accounts, etc.) contain or are supplemented with all the particulars of the ticket documents in accordance with the models laid down, cash transactions may be carried out on the basis of these original documents. However, when paying tickets and paying the bank's travel cheques, these tickets and cheques are not required to have the necessary cash documents.
(2) Receipts and cashier's cheques must be recorded in auxiliary records. The receipts and other ticket documents shall be drawn up by the staff designated by the head of the organisation; treasuries may also be entrusted to this, but only where, for operational reasons, this is strictly necessary. Receipts shall be drawn up and issued by the cashier at each receipt of cash, with the exception referred to in paragraph 1 (b), on receipt of cash collected from the bank or another cash institution or received via post. In addition, receipts shall not be made at savings banks when their main management determines, for operational reasons, that cash receipts are confirmed by another document or method. The cashier numbers revenue and expenditure documents according to the order of their entry in the ticket book (§ 18) in a common series, the receipts and expenditure documents being ranked in succession. The Head of Organisation may decide that revenue documents are numbered in a separate series and expenditure documents also in a separate series. In savings banks, ticket documents shall be numbered only if their main administration expressly determines.
(3) The issue documents must be signed before payment is made either by the head of the organisation or by two staff (other than the teller) authorised to do so by the head of the organisation or by another body under special regulations (statutory, etc.); *) the receipt documents must be signed before receipt by at least one of the staff authorised to sign the expenditure documents. By way of derogation from this provision, the following cases may be followed:
(a) in the case of expenditure ticket payments up to 2000, - the head of organisation shall be entitled to determine that only one official authorised to sign the expenditure document shall sign these documents;
(b) in the savings banks, the ticket documents must be signed by the worker responsible for the liquidation of the case before payment or receipt, and, where the operating control is not entrusted to the cashier, the staff responsible for the operational control; a derogation from this provision may be authorised by the main management of savings banks in organisational components with one worker,
(c) the signatures of the authorised staff on the receipts and expenditure documents are not necessary if they are signed by the annexes on whose behalf the ticket documents have been issued; in the case of an income ticket, there is no need for such signatures if it is cash received by the treasurer who is entitled to receive it in accordance with the relevant regulations or special instructions of the head of the organisation (collection of fees, reimbursement of unused advances and remnants, sales for goods and services, etc.).
(4) The names and signatures of the staff authorised to sign the expenditure and revenue documents must be notified to the cashier and to the accounting officer. The cashier shall check whether the ticket is signed by the authorised persons and confirm on them by his signature that the cashier is carrying out the transaction.
(5) The accounting rules shall apply to the details of the ticket documents and to the repair of them. * *)
(6) The bill of lading may be reimbursed only within five days of issue. For budgetary organisations, expenditure documents must be reimbursed at the latest on the last working day of the year at the end of the year if the expenditure is due by the end of the financial year.
(7) The bill of lading, with the exception referred to in paragraph 8, must be drawn up in the name of the consignee. The payment of each cash, with the exception referred to in Paragraph 19 (2), shall be confirmed by the signature of the consignee or his authorised representative. On payment to a payee who is not personally known by the cashier, the cashier shall record the basic information on the cashier's ID card (designation, number); on payment to the authorised representative of the payee, he shall, in addition to the above information, record the document authorising the payee's representative to receive the cash paid.
(8) The bill of lading need not be issued in the name of the payee and confirmation of receipt need not be required, nor the identity of the payee is verified in the savings banks according to the deposit rules on the deposit books, or in the cases provided for by the main administration of the savings banks, and in the shops authorised to purchase items anonymously from the population.
Cash book
(1) Each organisation and its component, which has a treasury and carries out treasury operations in accordance with the provisions of this Decree, is required to keep one tied treasury book in accordance with a model set out by the Bank's headquarters or, for savings banks, their main management, in agreement with the Central Commission for Human Control and Statistics. * * *) By way of derogation from this provision, the following cases may be followed:
(a) single agricultural cooperatives may use cash registers in accordance with the models established by the Ministry of Agriculture, Forestry and Water in agreement with the Ministry of Finance or the Central Commission of People's Control and Statistics;
(b) establishments of organisations and their constituents and cultural and sports organisations may use, instead of cash registers, diaries (statements) of income and expenditure in accordance with the models laid down by their central authorities;
(c) in the case of backed-up and social organisations, the cash register may be replaced by a cash diary intended for records of both cash and non-cash operations, in accordance with the models established by their competent central authority;
(d) in justified cases, the branch of the Bank may also authorise the organisation and its component to keep more or no more cash books on loose sheets (e.g. with a larger volume of cash services, when the machinery is being installed, etc.).
(2) The cash balance must be reported daily in the cash register with which the cashier agrees to the cash situation in the cash register. The closing of the ticket book shall be carried out within the time limits specified by the head of the organisation or by the worker authorised by it in respect of the number of daily cash cases, but at least on the last day of each month.
(3) The diaries referred to in paragraph 1 (b) and (c) are not covered by the provisions of this Order on Treasuries. However, the diaries must be kept in such a way that they include cash operations carried out outside the cash register (Section 9 (3)) and that the balance of the cash must be recorded on a daily basis, at least on the last day of each month.
(4) At the end of the cash-flow period, the cashier shall submit all documents relating to the operations carried out on a daily basis or within the time limits specified by the head of the organisation or by the staff responsible for the accounting service to which he shall simultaneously submit a cash-book or a copy of the records. The accounting officer responsible shall confirm the receipt of documents in the register and check the entries, in particular with regard to the use of cash cheques and the use of money for purpose. If cash has been used exceptionally for a purpose other than that for which it has been selected, compensation shall be made for the purpose of the next withdrawal.
(5) For organisations and their components for which accounting services are not set up (imprest and social organisations), checks on cash books or cash and similar diaries shall be carried out within the meaning of paragraph 4 by the competent departments of the supervisory authority or by the Commission's control (review).
Procedure for paying wages and other bulk payments
(1) Salary payments shall be made on the basis of settlement and payment instruments (hereinafter referred to as "payment instruments'). Other mass payments, such as debited money, travel accounts, etc., are also made on the basis of similar lists such as payment certificates. The bills of lading and similar lists must be signed by the staff authorised to sign the expenditure documents before payment (Section 17 (3)).
(2) When paying wages and other payments, the signatures of the recipients or their authorised representatives in the payroll or similar list may be replaced by a signature on the payment bag or on special receipts or, in exceptional cases, by a record of the payment being made on the payroll or on a separate certificate (e.g. when making payments to persons unable to sign for health or other reasons). The head of the organisation shall ensure timely return and proper storage of payment bags, special receipts and witness records.
(3) Where not all the amounts shown in the payment note or similar list have been paid in one day, one document of expenditure shall be drawn up on each day for the sum of the amounts actually paid, the number and the aggregate amount of which shall be recorded on the payment note or similar list.
(4) At the end of the payment but not later than the last day of the deadline set for the refund of unpaid wages to the account of the organisation with a bank or other money institution [Paragraph 12 (1) (a)], the cashier shall:
(a) in the payroll or similar list, for the names of workers who have not received a salary or other payment, note "decomposed" and compile an inventory of such decomposed amounts;
(b) carry out, on the basis of the bill of lading, a recap of the amounts actually paid and not paid, by day, and compare it with the total sum of the bill of lading and the sum of the amounts paid in each day on the basis of the bill of expenditure, and confirm its accuracy by signature.
(5) In organisations with a large number of staff or members of an organisation or components, the management organisation may designate in writing the staff or members authorised to make payments in addition to the cashier. However, wage payments are not authorised to be made by workers (or members of the organisation) who have settled these salaries or who are responsible for checking the records in the ticket book (§ 18 (4) or (5) respectively). The staff or members of the organisations authorised to pay wages shall confirm to the teller the proper receipt of the sums paid to them and shall be responsible for the correct payment and safe deposit of the amounts outstanding until they are returned; such staff, or members of the organisation, may be authorised to pay wages only if they sign a liability contract with their authorisation (Section 9 (4)). In these organisations, the entire amount spent on wages is immediately accounted for and the sum of the unpaid wages is not accounted for until the day of its return as income (paid out wages).
(6) The organisation shall indicate the amount of the wage payments from its cash account for the final payment, indicating the date on which the amount is to be paid (bank, other monetary institution, post) to be paid to the organisations located outside the county of the establishment. Cash withdrawals in one district and their payments in another district where a separate branch of the organisation is located (e.g. locally separated components of state forests, etc.) may be authorised by the manager in agreement with the branch of the bank only in justified cases.
Deposits to account
(1) Organisations may make payments in cash to their staff or officials, or to members (hereinafter referred to as "workers") or to their individual components, of reasonable advance payments to account for:
(a) small and urgent operating expenditure (e.g. purchases in cash, etc.);
(b) travel, removal, etc., expenditure;
(c) the purchase of agricultural and other products, raw materials and materials.
(2) Payment or replenishment of advances to employees or components of an organisation outside the head office of the organisation shall be made from an organisation's account with a bank or another money institution. The funds paid for the advance payments are not included in the cash balance limit (§ 11).
(3) Advances for small and urgent expenditure (paragraph 1 (a)) shall, as a general rule, be granted as a lump sum, which must be charged with the submission of the documents within three days of the execution of the specified special-purpose expenditure.
(4) In justified cases, organisations may provide their staff (including the treasurer) or their components for which a cash register for small-scale operating expenses has not been set up, with permanent advance payments to account determined in such a way as to meet a maximum monthly need. If an organisation provides a permanent advance of more than 600, - Kčs, on a case-by-case basis, shall notify the branch of the bank which is entitled to require a reduction of such a permanent advance if it is not properly managed or used. In managing permanent advances, the following principles must be followed:
(a) staff or bodies of organisations to which permanent advances have been granted shall be required to keep a cash record in cash accounts and similar accounts on the expenses of such advances;
(b) taking into account the amount of the permanent advance, the head of the organisation shall determine which of the provisions applicable to the treasury management will also be applied to the holding of permanent advances (e.g. Section 9),
(c) a standing advance shall be added on the basis of a bill submitted with documents which must be carried out at least once a month, not later than 7 days after the end of the month;
(d) the fixed advance shall be charged by the end of the year in such a way that any overrun of the advance may be paid out of the current year. If, on the other hand, there is a standing advance bill and the balance is not drawn up by the end of the year, an inventory of the remaining cash shall be added to the account (Section 22).
(5) Advances to account for travel, removal and similar expenses [paragraph 1 (b)] shall be granted up to the amount of the expenditure expected. *) Such advances shall be charged to the staff to whom they have been provided by submitting the relevant refund account within the following time limits:
(a) on business trips up to 4 days after the end of the business trip, with the exception of advances granted on multiple business trips in one month, which must be charged within 4 days of the end of the month to which the expenditure relates;
(b) on transitional allocation (severance grant) within 4 days after the end of each month or 4 days after the end of their payment,
(c) when moving within 7 days of the date of composition of the furniture in the new apartment.
(6) Workers primarily and regularly working on the road may, if this makes it significantly easier for administration, be granted an adequate permanent advance on travel expenses, which shall be determined in such a way as to meet the maximum average monthly need. This permanent advance shall be supplemented and accounted for in accordance with the principles set out in paragraph 4.
(7) The staff and the components of the organisations to which the advances referred to in paragraph 1 have been paid shall be required to submit the accounts of those advances with documents to the authority which ordered the advance to be paid.
(8) If the performance or task for which the advances referred to in paragraph 1 have been granted is not carried out, those advances shall be repaid immediately. An additional advance may be issued to the same worker or component only after the previous advance has been cleared. An additional increase in the advance shall not be considered as an additional advance and shall therefore be charged together with the original advance.
(9) For budgetary organisations, an advance payment at the end of the year may be made only if its accounts and settlement are secured by the end of the year; However, an advance payment may also be granted at the end of the year if it is for a journey falling within the following year.
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Regulation Information
| Citation | Decree of the Minister of Finance and Director General of the Czechoslovak State Bank No. 208 / 1964 Coll., on emission and treasury operations |
|---|---|
| Regulation Type | - |
| Author | - |
| Collection | Code of Laws |
| Date of Promulgation | 28.12.1964 |
|---|---|
| Effective from | 01.01.1965 |
| Effective until | - |
| Status | Valid |
The regulation text is for informational purposes only.
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