Decree of the Minister of Finance No. 187 / 1960 Coll.
Decree on the implementation of treasury operations
Valid
Effective from 01.01.1961
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187
DECLARATION
Minister for Finance
of 15 December 1960
on the implementation of treasury operations
The Minister of Finance shall determine, pursuant to Article 11 (2) of Act No. 83 / 1958 Coll., the arrangements for financial planning and financial management of national enterprises and other economic organisations of the state socialist sector, and Article 20 (1) (b) and (2) of Act No. 8 / 1959 Coll., laying down the basic rules on the State Budget and on the management of budgetary resources:
Preliminary provisions
(1) Good cash management (hereinafter referred to as cash) in organisations is a necessary condition for the effectiveness of the planning of the company's financial resources and financial management. The cash of the organisation shall be taken into account by the cash management plan in accordance with the needs of the national economy.
(2) Cash management must monitor as much as possible the concentration and use of funds in organisations' accounts with the Czechoslovak State Bank (hereinafter referred to as "the Bank") or with the state savings banks (hereinafter referred to as "the savings bank") as well as ensuring the protection of cash by organisations.
Scope
(1) This Decree applies with the exceptions set out in paragraphs 3 and 4 for:
(a) economic organisations;
(b) budgetary organisations;
(c) specific budgetary organisations;
(d) social organisations whose management is part of the national economic development plan or which receive contributions from the State budget and are obliged to demonstrate their use or to allow their control, as well as the special-purpose facilities of those organisations.
(2) Organisations covered by paragraph 1 are hereinafter referred to as "organisations."
(3) For the implementation of treasury operations
(a) state monetary institutions;
(b) Czechoslovak State Railways and Postal Offices,
(c) the organisational components of the Union for the Cooperation with the Army;
(d) local national committees which do not keep accounting records according to the dual system, *)
(e) small establishments of local national committees, *)
(f) advance budgetary organisations;
(g) budgetary organisations of national defence and home affairs ministries
Specific rules, issued in accordance with the principles of this Order by the competent central authorities or authorities in agreement with the Bank, shall apply.
(4) Only the provisions of Sections 3 to 6 and 19 to 22 shall apply to the implementation of treasury operations by social organisations which do not fulfil the conditions referred to in paragraph 1 (d) and to the implementation of treasury operations in single agricultural cooperatives.
(5) Specific rules issued in accordance with the principles of this Order by the Central Council of Trade Unions in agreement with the Bank shall apply to the implementation of the Treasury Operations of the Organisational Components of ROH.
Obligations of organisations in the conduct of treasury operations
Organisations and its constituents are required to maintain cash discipline in accordance with the provisions of this Order, in particular:
(a) contribute to the establishment, performance and control of the bank's cash plan; * *)
(b) use cash only for the purposes for which the bank, following the case of the savings bank and the authorities of the Ministry of Transport and Communications (hereinafter referred to as the Post Office) were issued or for which they were detained with the permission of the bank from the cash received;
(c) to safely store the cash and prices they have in their administration, in their cash boxes, in other secure cabinets, etc. ("the cash register");
(d) ensure that there are no difficulties in dealing with the population in cash.
Cash withdrawals
(1) Organisations and their components may withdraw cash from their bank or savings bank account
(a) payment of wages and salaries, sickness insurance, remuneration, fees, pensions, support, etc., in principle on the due date;
(b) to cover other expenditure where it is appropriate to carry out them in cash, where appropriate, so that cash at the end of the working day does not exceed the permitted limit (Paragraph 5 (1)).
Where it is more effective to make these payments and payments cashless, organisations shall use this method of payment as a priority.
The payments referred to in point (a) of paragraph 1 shall be made by organisations within the specified or agreed dates with the bank.
(2) In order to ensure timely payment, organisations shall specify their need for money for the payment of wages and sickness insurance benefits (hereinafter referred to as "wages') by announcing the amount and the types of money required to pay to the payee, as a general rule two days and, as a general rule, one day before cash withdrawal.
(3) The organisations use cash withdrawals in the bank and the savings banks for cash cheques or withdrawals and cash receipts at postal offices. On these documents, cash must be broken down according to the number symbols of the cash plan.
(4) Cash withdrawals for wages before their due date may, where justified, be authorised by the Director of the Bank's branch.
(5) Compliance with payment deadlines by organisations controls the paying place, i.e. bank, savings bank or post office.
Cash balance limit
(1) Any organisation and its component which has a treasury may, at the end of the working day or at the end of the time specified in accordance with paragraph 2, have at most cash (limit) in its treasury, the amount of which shall be determined in writing by the bank at its request and in agreement with it. If the bank has not set a limit, the organisation (component) may have cash in its cash register of up to 200 CZK, mainly in small money. The limit applies as long as the Bank does not change it in agreement with the organisation.
(2) Organisations and its components are required to pay cash which exceed the limit of more than 10 CZK to their account at the bank or savings bank, either daily or within the time limits (in time) determined and in the manner set by the bank in agreement with the organisation. The cash withdrawn shall be rounded up at least to Kčs 10, -.
Cash not included in the limit
(1) Organisations and its components are entitled to keep their cash registers out of the limit set
(a) the cash which they have chosen at the bank (savings bank, post office) to pay wages or other mass payments for a maximum period of three working days following their due date. After that period, unused cash must be returned to the bank or savings bank account; the relevant document shall indicate that it is returned;
(b) cash held with the consent of the Bank for the payment of salaries of employees of stores, canteens and establishments, but not in principle before the day before the maturity of the wages;
(c) cash intended for the normal payment of the planned purchase;
(d) received foreign money (cash deposit).
(2) The organisations which collect revenue for the State budget are obliged to transfer the cash received to that revenue to their income account in the bank as soon as they exceed the amount of CZK 200; However, at the end of each quarter they shall be obliged to pay all such revenue irrespective of the amount.
(3) The time limits laid down in paragraph 1 (a) - (b) may be extended where justified by the Director of the Bank's branch.
Deposits to account
(1) Organisations may pay cash to their staff or officials (hereinafter referred to as "the worker"), and, where appropriate, to the various components of the payment of reasonable advance payments to the accounts on:
(a) small and urgent operating expenses [for example, purchases in cash *), etc.]
(b) travel, removal, etc., expenditure;
(c) the purchase of agricultural and other products, raw materials and materials.
(2) Advances for small and urgent expenditure (paragraph 1 (a)) shall, as a general rule, be granted as a lump sum, which must be charged with the submission of the documents within three days of the implementation of the determined special-purpose expenditure.
(3) In justified cases, organisations may grant permanent advance payments to their workers or to the components for small-scale operational expenditure to be settled in such a way as to meet the maximum monthly requirement. However, in an individual case, the fixed advance may amount to a maximum of 600 CZK; higher advances may be granted only with the approval of the bank. The standing advance shall be supplemented on the basis of a bill submitted with documents which must be carried out at least once a month, not later than 7 days after the end of the month. The fixed advance shall always be charged at the end of the year with the simultaneous repayment of the remainder or payment of the excess. If the standing advance cash is not fully used, the standing advance shall be reduced or cancelled accordingly.
(4) Advances to account for travel, removal, etc. Expenditure [paragraph 1 (b)] shall be granted up to the amount of the expected costs.
Such advances shall be charged by submitting the relevant refund account within the following time limits:
(a) on business trips up to 3 days after the end of the business trip, with the exception of advance payments made for more than one month, which must be charged within 7 days of the end of the month to which the expenditure relates;
(b) on temporary assignment (severance grant) within 7 days of the end of each month, no later than 7 days after the end of their payment,
(c) when moving within 7 days of the date of composition of the furniture in the new apartment.
(5) Workers engaged predominantly and regularly in work on the road may, if this makes it significantly easier for the administration, be granted an adequate permanent advance on travel expenses, which is determined in such a way as to correspond to a maximum average monthly need. This standing advance shall be supplemented and accounted for in accordance with the principles set out in paragraph 3.
(6) Advances to be settled for normal redemption [paragraph 1 (c)] may be granted, with the approval of the Bank, to the staff of the organisation for the duration and to the amounts of the organisations established.
(7) The staff to whom the advance payment has been made are required to duly account within the prescribed time limit and to submit the bill with the documents to the authority which ordered the advance payment.
If the performance or tasks for which the advance has been granted are not carried out, the advance shall be returned immediately. An additional advance may be issued to the same worker or component only after the previous advance has been cleared. An additional increase in the advance shall not be considered as an additional advance and shall therefore be charged together with the original advance.
(8) Payment or addition of advances to workers outside the organisation's headquarters may also be made directly from the organisation's bank or savings bank account, including by postal order.
(9) For budgetary organisations, an advance payment at the end of the year may be made only if its accounts and settlement are secured by the end of the year; However, an advance payment may also be granted at the end of the year if it is for a journey falling within the following year.
Standards of expenditure on sales and other cash received from the population
(1) Organisations and their components which receive sales or other cash from the population (hereinafter referred to as "sales") are required to pay them, in principle, to their accounts at the bank or at the savings bank; on the documents by which these sales are made, the organisation shall indicate the symbol of the relevant item of the treasury plan.
(2) At the request of the organisation, the Bank may allow the organisations and their components to cover certain expenditure directly from the sales; to that end, the bank shall set them a standard of spending by cash from sales. Cash from sales may be issued under the standard for example:
(a) to cover urgent operating expenses (payment of invoices for the collection of electricity and gas, etc.), *)
(b) purchase of agricultural products and raw materials according to the purchase plans;
(c) purchase of various items from the population;
(d) expenditure relating to the provision of agency activities;
(e) to pay wages to employees of stores, canteens and establishments.
However, sales may not be used for the payment of extraordinary remuneration and remuneration from special funds.
(3) Organisations and their components, which receive revenues from the population and pay, with the approval of the Bank, wages to employees of stores, canteens and establishments, are not entitled to retain cash for that purpose in their treasury until the day before the maturity of the wages. The Director of the Bank's branch may, where justified, grant an exemption.
(4) Organisations applying for authorisation to cover certain expenditure on revenue received shall indicate all their revenue and expenditure in cash; the branch of the bank shall determine the expenses which may be reimbursed from the sales and for which the use of the sales is effective.
(5) The standard of expenditure on sales cash at the level of the most necessary need shall be determined by the manager of the bank branch, either by a percentage or by a fixed amount, to commercial and public catering organisations, from the monthly amount of retail turnover, to other non-production organisations, from the monthly amount of expected cash sales; the production organisations always have a fixed amount. The standard of cash expenditure from sales shall be established in such a way as to ensure more efficient and cost-effective use of cash for each organisation, taking into account local conditions.
(6) The Bank examines the established standards of cash expenditure from sales according to the figures in the approved commercial or business plans in order to avoid unjustified increases in the amounts that an organisation may issue from sales.
(7) Organisations are required to report to the Bank by day 9 of each month for the past month the amount of sales used according to the purpose of the numerical symbols of the treasury plan and broken down by district (s).
Responsibilities of the treasurer
(1) The cashier shall be managed and the cashier shall be carried out by a staff member in writing appointed by the head of the organisation (hereinafter referred to as the cashier). In its provision, the treasurer shall sign a written contract to take responsibility for the values entrusted to the account (hereinafter referred to as "Liability Contract ') * *).
(2) The cashier may not entrust other workers with the work they are doing.
(3) In the temporary absence of the treasurer (for sickness, leave, etc.), the head of the organisation shall, after taking stock of the treasury, instruct another worker to represent him in writing. This worker must also sign a liability contract and have the rights and obligations of the treasurer.
Storage and cash check
(1) The cash and prices in which the organisations and their components are stored must be locked at the end of the cash-out period. The deposit of cash should be given greater attention, especially where cash is stored in the cash register in excess of the limit (see Section 5).
(2) Organisations and its components, which have a cash balance of up to 600 CZK, may store it in hand-held cash registers (tin cassettes), which must be stored in locked cabinets or locked tables at the end of the cash changeover period, if any, in another safe place.
(3) The ticket holder has the key. If the cashier has more locks, they have additional keys, usually as control, other staff, designated by the head of the organization. The organisations shall keep a record of which of their staff have been entrusted with the keys to the cash register indicating the date of receipt of the keys and the signatures of the staff who took over the keys; This record shall be kept by the head of the organisation or by the authorised staff. The duplicates of the keys shall be stored in an envelope, sealed by the personnel entrusted with the original keys, with the head of the organisation or his authorised staff, or with the agreement of the head of the organisation in another safe place.
(4) Before opening the cash box and the cash register, the cashier is obliged to check whether the locks and doors are broken.
(5) If the suspected offence is committed, the head of the organisation or his authorised officer shall notify the security authorities of the circumstances identified. The head of the organisation or the staff designated by it shall, as a general rule, carry out the inventory of the treasury with the participation of the security authorities before the start of the treasury operations. A report shall be drawn up on the outcome of the inventory, which shall be signed by all the staff involved.
Inventarisation of the treasury
(1) The organisation and its components shall include at least once a month the inventory of the treasury in accordance with the inventory rules and, in addition, any change in the treasurer; at least once every two months, the inventory must be carried out suddenly. *)
(2) A member of the inventory committee shall not be a member of a staff member who normally checks the cash register in accordance with Article 15 (5), except for organisations where there is only one accounting officer. The observed surpluses or outstanding deficits shall immediately be entered in the cash register, which may also include an inventory report. If the record is not included in the cash register, a separate entry must be made on the inventory and noted in the inventory book.
Ticket documents
(1) Organisations may conduct treasury operations only on the basis of revenue or expenditure documents, the models of which are set out by the Ministry of Finance in an agreement with the State Statistical Office. * *)
(2) If the head of the organisation considers it appropriate, cash operations may also be carried out on the basis of the original documents (e.g. invoices, orders for payment of travel accounts, etc.), if they contain all the particulars of the ticket documents according to the models set out, or if they are supplemented by them.
(3) Receipt and expenditure documents shall be drawn up by the staff entrusted with the management of the organisation. Numbering of revenue and expenditure documents shall be carried out by the treasurer in the course of the treasury operation in accordance with the order of entries in the treasury. The cashier may be responsible for drawing up the ticket documents only where necessary.
(4) The issue documents must be signed before payment - unless special regulations (statutory, etc.) * * *) provide otherwise - by the head of the organisation and, in the case of a worker appointed by him or another competent authority of the organisation (committee, board of directors, etc.) to co-sign such documents with him or at least two other staff authorised by the manager or other competent authority of the organisation (committee, board of directors, etc.). The names and signatures of the staff authorised to sign the expenditure documents must be notified to the teller and to the head of the accounting records.
The signatures of authorised staff on the expenditure documents shall not be required if they are signed by the annexes on which the ticket was issued.
Receipts must be signed by at least one of the staff authorised to sign the expenditure documents before the receipt. This signature does not need to be signed by the authorised official by the annex under which the ticket was issued, or by the cash receipt which the treasurer is entitled to receive in accordance with the relevant regulations or special instructions of the head of the organisation (collection of fees, refund of unused advances and the remainder thereof, etc.).
The cashier shall check that the documents are signed by the authorised persons and confirm with his signature the execution of the cash operation.
(5) Rules on accounting documents apply to the formalities of the ticket documents and to the implementation of the corrections. †)
(6) Issue documents may be refunded only within three days of their issue. For budgetary organisations, expenditure documents must be reimbursed at the latest on the last working day of the year at the end of the year if the expenditure is due by the end of the financial year.
(7) For recipients who are not personally known to the teller, the teller will note the identity card (its designation and number) on the ticket.
(8) The payment of money to agents shall be made on the basis of the beneficiary's written mandate, † †), which shall be attached by the treasurer to the expenditure document.
(9) The repayments of money to the person authorised by the beneficiary may be made on the basis of one written mandate by the beneficiary authorising the rewithdrawals; The treasurer keeps such a power of attorney in custody, which is always marked on the ticket. However, on the instruction of the head of the organisation or of its authorised staff, the treasurer shall submit such power of attorney for inspection. The full authority shall be kept in the accounting records after its appeal or after its expiry and shall bear in mind the date of expiry.
Receipts
(1) On receipt of cash, a signed receipt must always be issued to the payer, containing the name of the organisation, the number of the receipt, the date, the name or the name of the payer, the purpose of the payment, the amount in figures and in words and the signature of the cashier or the cashier. The receipt is either a copy of the receipt document or it is in special books.
(2) The special receipt books shall be kept in the register of the receipt books by the authorised official who issues them on confirmation to the teller or collector; receipts must be numbered before issue. The original receipt shall be received by the payer, one copy shall be attached to the ticket and the other (juxta) shall remain permanently in the book, to which also the corrupted receipts shall be attached. The receipts used must be returned to the worker responsible for their registration and extradition. When returning used juxts books, the worker who keeps their records must check that all juxts and bad receipts are in the books.
(3) The receipts referred to in paragraph 1 shall not be issued when cash is collected from a bank or savings bank or from an income received via a post office.
(4) Correction of receipts is not allowed.
Salary payments and other mass payments
(1) Salary payments shall be made on the basis of the bills of account and payment (hereinafter referred to as the "payroll ') containing a list of staff members and the amounts to be paid, as well as the period during which the wages are paid. Payment instruments or their totals must be signed by staff authorised to sign expenditure documents before payment (see Section 12 (4)).
(2) Other payouts, such as debited money, may also be made on the basis of similar lists as provided for in paragraph 1. Where not all the amounts on the list have been paid in one day, the list shall be drawn up on the payments made on each day, on one bill of expenditure and on the last document of expenditure.
(3) In the case of recipients who are not personally known to the teller, the teller will note the identity card on the payroll or in another list (its designation and number).
(4) On payment of wages, the signatures of the payee on the payroll may be replaced by a signature on the payment bag or on the special receipts or by a witness note on the payroll or on a separate certificate. The head of the organisation shall ensure timely return and proper storage of payment bags and witness records.
(5) At the end of the payment, but not later than the last day of the deadline set for the refund of unpaid wages to the account of the organisation at the bank or savings bank [§ 6 (1) (a)], the cashier shall:
(a) in the payroll for the names of workers who have not received the salary, note "deported" and compile an inventory of such defaulted amounts;
(b) carry out, on the basis of the bill of lading, a recap of the amounts of wages actually paid and not paid, compare it with the total sum of the bill of lading and confirm its accuracy with its signature.
After checking those entries in the bill of lading, the bill of expenditure shall be issued on the same day for the sum of the amounts actually paid or the bills of payment shall be used for that purpose.
(6) In organisations with a large number of organisational components, other staff may also make wage payments on the basis of a written order from the head of the organisation in addition to the cashier; However, wage payments shall not be made by workers who themselves have charged such wages unless the head of the organisation has authorised an exemption. Staff authorised to pay wages shall confirm to the teller the proper receipt of the sums paid to them and shall be responsible for the correct payment and safe deposit of the amounts outstanding until they are returned; Such staff shall sign a liability agreement when authorised. In these organisations, the full amount paid on wages is immediately accounted for and the total amount of unpaid wages is not accounted for until the date of its return as income.
(7) In addition, the organisation refers to the amounts of the wage payments, which are essentially cashless from its cash account, to the date on which the payment is due (bank, savings office, post office).
Cash book
(1) Each organisation and each of its components, which has a treasury and carries out treasury operations in accordance with the provisions of this Order, is required to keep a cash register in accordance with the model laid down by the Ministry of Finance in an agreement with the Statistical Office; *) unless the Bank grants it an exemption, the organisation and each of its components may keep only one cash register.
(2) The cash register must be bound and valid for it as well as for the implementation of the notes and corrections thereto by the rules on the books. * *) The limit and, where appropriate, the standard of expenditure on sales cash must be indicated on the front page of the cash register.
(3) Each item of revenue and expenditure must bear an appropriate numerical symbol of the treasury.
(4) The cash balance must be reported daily in the cash register with which the cashier agrees to the cash situation in the cash register. The closing of the register shall be carried out within the time limits laid down by the head of the organisation or by the worker authorised by it in respect of the number of daily cash cases, but always on the last day of each month.
(5) At the end of the cash-flow period, the treasurer shall submit all documents relating to the operations carried out on a daily basis or within the time limits laid down by the head of the organisation or by the staff responsible for carrying out the accounting records to which he shall simultaneously submit a cash register or a copy of the records. The accounting officer responsible shall confirm the receipt of the documents in the register and check the entries, in particular from the point of view of the use of the money. If cash has been used exceptionally for a purpose other than that for which it has been selected, compensation shall be made for the purpose of the next withdrawal.
Cash deficits and surpluses
Cash payments which are not evidenced by a regular expenditure document or the receipt of which is not confirmed by the beneficiary shall also be considered a cash deficit. Cash held in a cash register but not supported by a proper income document shall be treated as surplus and shall be charged to the profit and loss account, if applicable, to another income account in accordance with the provisions of the Accounting Schedule Directives for the enterprises of the sector concerned. For budgetary organisations, the surplus shall be made into budget revenue.
Specific provisions for organisations with several treasuries
In organisations and their components, where there are several treasurer, the head treasurer shall issue the necessary advance before the start of the cash period to confirm the other treasurer. The cashier shall be required to account for the advances received and to hand over the cash received with all the documents. The treasurer shall keep a separate register for that purpose.
Specific provisions on the admission and payment of cash to certain organisations
(1) The arrangements for accepting cash by commercial, transport, entertainment and cultural undertakings and organisations providing services and carrying out repairs according to the relevant documents (cheques, tickets, cash blocks, etc.) for the goods or services sold shall be determined by their competent central authorities and bodies. Paragraph 15 of this Decree does not apply to the record of income and expenditure in the register (statement) of the store (establishment or establishment).
However, the balance of cash must also be reported in the register (statement) of the store (establishment or establishment).
(2) Buying organisations pay cash for supplies of agricultural, other products and raw materials under special rules. *)
Liability
The head of the organisation shall be responsible for ensuring the proper implementation and control of the treasury operations and for ensuring the safe deposit of cash and valuables, as well as the safety of their transport. The cashier is responsible for all cash and prizes in the cash register.
Control
(1) Compliance with cash discipline in organisations is checked by their superior authorities during their inspections (for social organisations of the review committee of all grades) and by the bank in random checks.
(2) Organisations are required to check compliance with cash discipline in their organisational components.
(3) Organisations shall, on request, communicate all information to the Bank for the purposes of the control of treasury operations and provide it with proof of their treasury operations.
(4) If the bank finds that it has been subject to a random check in the organisation of a breach of cash discipline, it shall notify the head of the organisation thereof and at the same time propose corrective measures within a certain period. If the head of the organisation fails to remedy it within the prescribed time limit, the bank shall apply adequate sanctions in accordance with Paragraph 21 and, after the procedure, the authority shall request the organisation's superior.
Penalties
(1) A bank may:
(a) cancel, for up to three months, the authorisation to use cash from sales;
(b) reduce the standard to be used for the reimbursement of daily urgent expenses from turnover accounts of organisations outside the order;
(c) require the application of penalties to responsible staff;
(d) to apply additional sanctions under the credit rules and payment and settlement arrangements. * *)
(2) The Bank is required to draw the organisation's attention to the measures envisaged.
More detailed guidance
In detail, the staff of the organisations shall follow the instructions given to them under this decree by the head of the organisation.
Derogations and exemptions
The Ministry of Finance may, at the request of the competent central office or authority or the Regional National Committee, authorise derogations and exemptions from the provisions of this Order.
They shall be deleted:
(a) Decree No. 196 / 1956 of the Minister of Finance on the implementation of treasury operations in socialist sector organisations;
(b) Decree No 197 / 1956 of the Minister of Finance of the Ú. l., on the implementation of treasury operations in budgetary organisations.
This Decree shall take effect on 1 January 1961.
First Deputy Minister:
Succharda v. r.
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Regulation Information
| Citation | Decree of the Minister of Finance No 187 / 1960 Coll., on the implementation of treasury operations |
|---|---|
| Regulation Type | - |
| Author | - |
| Collection | Code of Laws |
| Date of Promulgation | 29.12.1960 |
|---|---|
| Effective from | 01.01.1961 |
| Effective until | - |
| Status | Valid |
The regulation text is for informational purposes only.
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