What is Decree No. 155 / 1971 Coll.?

Federal Ministry of Finance Decree 155 / 1971 Coll., on inventories of economic resources — Decree of the Federal Ministry of Finance on inventories of economic resources.

When it became Decree No. 155 / 1971 Coll. effectiveness?

Decree No. 155 / 1971 Coll. became effective 01.01.1972.

Is Decree No. 155 / 1971 Coll. still valid?

Yes, Decree No. 155 / 1971 Coll. is still valid and effective.

Decree No. 155 / 1971 Coll. - Decree of the Federal Ministry of Financ...

155

DECLARATION

Federal Ministry of Finance

of 16 December 1971

on the inventory of economic resources

In agreement with the Federal Statistical Office pursuant to § 35 (3) of Act No. 21 / 1971 Coll., the Federal Ministry of Finance provides:

Oddíl I

Preliminary provisions

§ 1

(1) This Decree provides for the inventory of economic resources held in accounting and operational records in all socialist and other organisations (hereinafter referred to as "organisations'), with the exception of local national committees in small municipalities *) and small contribution organisations. * *)

(2) Inventarisation of economic resources is to determine the state of these funds, whether their protection is ensured, whether they are properly maintained and whether their entries are true.

§ 2

(1) The economic resources kept in the accounts must be taken into account

(a) from assets, funds, investments, items of gradual consumption in use, stock and goods, including material and goods on the way, subcontracting, unfinished production, costs of future periods, products, animals, precious metals, cash in bank accounts, cash in cash, valuables, securities, prices, equity and receivables,

(b) liabilities, accrued expenses and revenue;

(c) the values, entitlements and liabilities held in off-balance-sheet accounts.

(2) The economic resources kept in the operational records must be taken into account in the land, the items of gradual consumption in use, the forms and the small-scale material which are provided for in the accounting rules to be kept or may be kept in that register. Economic resources which form part of other tangible assets must be inventoried in accordance with this Decree only if specific rules apply to their inventories.

(3) Inventions are also subject to economic means which are not in the management (ownership) of an organisation and are not monitored on off-balance-sheet accounts but are with it at the time of the inventory and are responsible for them. This obligation shall not apply to organisations providing services in respect of articles surrendered to them for transport, repair, modification, etc.

§ 3

The Head of Organisation shall ensure the inventory of economic resources and shall be responsible for their correct and timely implementation; to ensure the correct implementation of inventories, issue instructions (command, organisational directive, etc.).

§ 4

Inventarisation of economic resources

(a) regular, which may be either:

1. periodic inventory of all economic resources (Section II); or

2. intermediate, which can only be inventory materials, semi-finished products, products and goods held in the accounts (Section III),

(b) extraordinary (Section IV).

Oddíl II

Periodic inventory

§ 5

(1) Periodic inventories are normally carried out at the same time for all economic means of the same nature (e.g. for all basic means, for all material in stock). From the economic funds kept in the accounts, at least the funds charged in one synthetic account shall be taken into account at the same time.

(2) Where, for a large number of economic resources or for their deployment, it is impossible to carry out periodic inventories at once, they may be carried out in turn for that part or group of funds (e.g. for all buildings, for material in one warehouse) where their status can be ascertained according to accounting records (e.g. according to group analytical accounts) or operational records; account shall also be taken of the definition of the material responsibility of workers for the means of inventory.

§ 6

(1) Periodic inventories are normally carried out on the last day of the month. At a date other than the last day of the month, economic resources may be inventoried only if a reliable comparison of the results of the inventory with the stocks of economic resources is ensured by that date according to entries in the accounts or in the operational records.

(2) If, in the context of periodic inventory, the inventory of economic resources at any location of their deposit cannot be completed within one day on which the inventory is carried out, it may start before that date or may be terminated after that date. In order to ensure the correct results of the inventory, the actual stocks of economic resources found must be adjusted to the increases and losses of those funds that occurred before or after the date on which the inventory took place. In addition, measures should be taken to ensure that inventories are not unjustifiably moved by the means of inventory.

(3

Oddíl III

Continuous inventory

§ 7

(1) In the case of materials, semi-finished products and goods kept in the accounts by species on separate stock cards, or in the records replacing stock cards, which constitute the analytical records of such stocks and from which the state and movement of their individual species are normally identifiable and verifiable, it is possible to verify, under the responsibility of the head of the organisation, the veracity of the stock entries by continuous inventories, unless this decision is paid by the authority responsible for the organisation.

(2) Continuous inventories cannot be taken into account in bulk bulk, liquid substances in tanks and stocks where uncontrollable losses due to destruction, evaporation and other similar effects may arise.

§ 8

(1) The accuracy of the status of materials, semi-finished products, and goods must be tested physically for each type of stock at least once per calendar year in the case of interim inventories.

(2) Continuous inventories are carried out

(a) gradually in accordance with the physical inventory plan for the inventory stocks referred to in the preceding paragraph; Therefore, they are not normally carried out simultaneously for all these stocks held in one synthetic or group analytical account (§ 5),

(b) throughout the calendar year at any date.

(3) Paragraph 6 (3) applies mutatis mutandis.

Oddíl IV

Extraordinary inventories

§ 9

(1) Exceptional inventory of economic resources must be carried out

(a) on the date of formation, merger, division, cancellation (opening of liquidation) of the organisation or other organisational changes, with the exception referred to in Section 10 (a);

(b) when an agreement on material liability is concluded, when it is terminated, when the worker is transferred to another job or to another workplace, when it is transferred and when the employment is terminated; at the workplaces where the staff responsible for the deficit are working together with the others, the inventory must be carried out at the time of the conclusion of the material liability agreements with all jointly responsible staff, at the time of the termination of all such agreements, at the time of the transfer to another work or other workplace or at the time of the transfer of all jointly responsible staff, at the time of the change in their collective responsibility, and at the time of the withdrawal from the material liability agreement, *)

(c) after exceptional events (e.g. after a natural disaster, burglary, embezzlement) in the case of economic resources (their groups) which have occurred;

(d) it is ordered by the authorities or by the Ministry of Finance (e.g. when prices are changed, on the basis of a revision finding),

(e) to be ordered by the head of the organisation (e.g. when irregularities are detected in ongoing inventories or random checks).

(2) If an inventory of economic resources cannot be made in one day in the framework of an emergency inventory, the procedure laid down in Article 6 (2) should be followed.

§ 10

An exceptional inventory of economic resources does not need to be made

(a) on the merger or division of an organisation or other organisational change, only where there is no simultaneous exchange of workers who, by virtue of a material liability agreement, are responsible for the deficit themselves or in the working group together with other responsible staff for economic resources and where the extent of their liability does not change;

(b) in the event of a temporary change in the staff responsible for economic resources (e.g. on leave, illness), if such staff and staff representing them agree in writing to the failure to carry out the inventory; However, such relief may not be applied in the case of a temporary change in the staff responsible for cash, prizes and strictly cleared forms, or other economic means designated by the superior authorities in their field of competence.

Oddíl V

Inventory planning and implementation procedure

§ 11

Each year, the Head of Organisation (senior management by delegation) shall establish a plan for periodic and ongoing inventories in writing; in which it plans to carry out inventories by type of economic means and according to the personnel responsible for those funds, it shall set the time limits for the inventories, or the time of the start and end of the inventories. In doing so, it may determine which inventory will take place suddenly and for which inventories may not be known in advance either to warehouse workers or to accounting officers.

§ 12

(1) Periodic inventories carried out once per calendar year (over a two-year period) may be spread over the entire annual (two-year) period. The competent authorities may determine for direct management organisations for which economic means must be concentrated by the last quarter of the year in order to ensure, in particular, the compliance of their data with the facts in the annual accounts.

(2) Waiver costs, accrued expenses and future earnings are always taken into account as at 31 December.

§ 13

(1) The inventory procedure must be organised in such a way as to ensure that the actual stocks of economic resources are fully and correctly established. ensure that the economic operation of organisations is not unduly disrupted.

(2) In the case of inventories, in addition to the actual economic resources, it is necessary to identify and indicate in the inventory record:

(a) unfit, or surplus and unused, essential means and items of gradual consumption in use and propose how they are to be handled;

(b) investments which will not continue and propose how they are to be handled;

(c) damaged or degraded stocks as well as the causes of their damage or deterioration and propose a reduction or write-off of their price or disposal;

(d) debts receivable for write-off and propose them for the relevant procedure; in the case of defaulted claims, the causes of their demise;

(e) write-off commitments and draw attention to the need for write-off;

(f) cases in which a decision has already been made on the procedure referred to in points (a) to (e) but which have not yet been accounted for, and the need for proper accounting.

(3) In the course of inventories, it is also necessary to check whether responsibility is established for economic means, whether their protection (from the point of view of safety regulations, etc.) is ensured and whether they are properly maintained (by making repairs, etc.).

Oddíl VI

Inventarisation Commission

§ 14

(1) The Head of Organisation (senior management by delegation) shall establish in writing one or several inventory boards for the conduct of inventories, designate their members and appoint their leaders; specify the duration of the activities of the inventory boards as appropriate.

(2) The Inventarisation Commission must be at least two members. At least one member of the inventory committee shall have an expert knowledge of the inventory of economic resources. The staff responsible for the economic resources may be a member of the inventory committee, but not its manager.

§ 15

(1) For the management, coordination and control of the work of individual (partial) inventory boards, the head of the organisation may appoint a central inventory committee. In smaller organisations, the Head of Organisation may delegate the tasks of the Central Inventory Commission to a single worker.

(2) In particular, the Central Inventory Board shall ensure that all members of the Inventory Committees are properly instructed, ensure that the deficiencies identified during the Inventories are remedied and assess the proposals of the sub-Inventory Committees to settle the inventory differences.

§ 16

It is not necessary to set up an inventory board to carry out documentary inventories of economic resources. Where a single worker is intended to carry out a document inventory, it shall not be the worker who keeps the relevant section of the accounts or operational records.

Oddíl VII

Inventory

§ 17

(1) The actual stocks of economic resources must be identified by physical inventory, if this is accepted by their nature (in the case of primary funds, stocks, cash in cash, prices, etc.) and does not prevent them from being present at the time of the inventory. In other cases (in particular for receivables, liabilities and land), the actual stocks are collected by means of a book inventory. The actual stocks of economic resources can also be collected at the same time by both physical and documentary inventory (e.g. permanent crops).

(2) The actual stocks of economic resources shall be recorded in the physical inventory by recalculating, transporting, measuring, processing, etc., based on units of quantity used in the accounts (in the operational records).

(3) The document inventory of economic resources is based on an examination of the correctness of the status of the relevant account or the status of the records on the basis of documents which verify the individual items constituting this status (e.g. the amount of individual claims is evidenced by copies of the invoices sent).

(4) In carrying out physical and documentary inventories of certain economic resources, account should be taken of their specific nature (Sections 18 to 24).

§ 18

(1) The completeness of their accessories should also be reviewed when inventory of the basic equipment (especially machinery and means of transport).

(2) In the inventory of land, their actual status is determined according to the paper documentation of the property legal situation of the organisations. Real estate records and, where appropriate, land records are used for this finding.

§ 19

In the case of material stocks and goods in undamaged and unopened original packaging, the quantity may be determined on the basis of the information on such packages or, exceptionally, on the basis of documents, and at least part of those stocks must be tested at random physically.

§ 20

(1) The actual quantity of bulk bulk material (coal, wood, sand, stone, litter, fodder, etc.) and liquid substances in tanks may be collected by technical calculation; if the technical calculation cannot be used, the actual quantity of these stocks shall be determined by means of a documentary inventory. The method of determining the actual state of those stocks shall be noted in the inventory or inventory records.

(2) In the inventory of unfinished production - if the identification of its actual stocks is not possible in the manner set out in Paragraph 17 (2), or would be particularly labour-intensive, and if the management body so provides, it shall be treated accordingly in accordance with the provisions of the previous paragraph.

§ 21

(1) An inventory of cash shall determine its actual status by converting the money. At least two cash inventories per year must be made suddenly.

(2) In the organisations' departments, where the verification of the correct outcome of the cash inventory at the cash register is dependent on the simultaneous verification of stocks of goods or products (e.g. in retail establishments), the inventory of such cash shall be carried out at the same time at inventory stocks.

§ 22

(1) If there are doubts about their correctness in the inventory of claims and liabilities on a case-by-case basis and they cannot be removed at the time of the inventory, this should be done in writing (e.g. by sending an account statement and requesting confirmation or statement of objections).

(2) When taking stock of claims, it is necessary to check that there are no outstanding claims within the deadline and whether and what measures have been taken to recover them.

(3) Inventory of balances on accounts showing contacts with monetary institutions is normally carried out by comparing the balances of such accounts with those reported by monetary institutions in extracts from accounts.

§ 23

Economic means which are outside the organisation at the time of inventory (e.g. means of transport, machines sent for repair) shall be inventoried according to the documents if they could not provide physical inventory prior to dispatch or dispatch from the organisation.

§ 24

In principle, physical inventory shall be carried out on articles lent to employees for use; the head of the organisation may only allow a document inventory for the items borrowed provided that the protection of national property is fully ensured.

§ 25

A worker responsible for economic resources must take part in the physical inventory. If it is an inventory when a change is made to a responsible worker, the staff member must take part in both the surrender and the transferee function. If the person responsible cannot take part in the physical inventory and has not identified anyone for himself before the stated start of the inventory or has not been able to identify (e.g. for diseases, deaths), the inventory shall be carried out with the participation of the worker designated by the head of the organisation.

§ 26

The staff responsible for economic resources must submit a written statement to the inventory board before the inventory begins,

(a) that he has submitted all documents relating to the status and movement of the economic resources managed by him to the accounting or inventory committee;

(b) that all the revenue and expenditure of such funds before the start of the inventory is recorded in the accounts or in the operational records, if it is also responsible for the records of the inventories of the economic resources (e.g. for the analytical stock records).

Oddíl VIII

Inventory inventories

§ 27

(1) The actual stocks of economic resources for which a physical inventory is carried out shall be recorded - with the exception referred to in Section 32 - in inventory inventories.

(2) Economic resources shall be entered in inventory lists by code list, price list, uniform classifications, etc., in units of quantity and, where appropriate, in valuation, in accordance with the manner in which they are kept in the accounts or in the operational records.

(3) Inventory lists shall be drawn up separately according to the staff responsible for the economic resources and the places where they are. Economic resources under the management (ownership) of another organisation (Paragraph 2 (3)) shall be entered in separate inventories separately by organisation, to which a copy of the inventory shall be sent.

(4) At least the actual stocks of land, materials and goods on the road, the costs of future periods, the expenditure of future periods, the proceeds of subsequent periods and, in the case of receivables, the disputed, immaterial or lost claims, shall be recorded in the inventory.

§ 28

(1) Inventory inventories shall be drawn up either at the same time as physical inventories are made or immediately after their completion, from records made. The tape recorder may also be used for such records.

(2) Where inventories are made out of physical inventory records, it shall be ensured that there are no additional changes in those records and that their data are correctly taken into the inventory records.

§ 29

(1) Inventory inventories must be organised in such a way that their entries allow for an easy comparison of the actual stocks of economic resources with those of such funds in the accounts (in the operational records).

(2) Inventory inventories may be adjusted to be used for multiple inventories; may also be associated with other documents. Different inventories (sets) may also be used as inventory inventories, marked in advance, units of quantity and prices per unit of quantity, or other data needed to carry out the inventory.

(3) Inventory inventories may be drawn up by means of computer (assembly, etc.).

§ 30

The inventory inventories of the primary funds and of the sequential consumption items shall also include the valuation of those articles or sets thereof if the inventory inventory is used as a checklist to check the numerical consistency of the data of the synthetic primary funds accounts and of the sequential consumption items in use with the data of their analytical accounts.

§ 31

(1) When the actual stocks of basic funds, determined by physical inventory, are compared on the spot with the data in the assemblies, on the inventory cards or in the inventory book, only inventory numbers or only those inventory numbers for which irregularities have been found (differences) are added to the inventory inventory. The same basic means (by type, construction, etc.) may be recorded and described by group in the inventory lists, indicating the number of such items and their inventory numbers.

(2) In the case of articles of gradual consumption in use, where they bear numbers and are subject to reliable records according to these numbers, the previous paragraph may be followed.

§ 32

(1) In ongoing inventories, the actual stocks of material, semi-finished products and goods are compared on the spot with the accounting stocks on stock cards, or in records replacing stock cards, and only those recorded actual stocks of those stocks that differ from those of accounting are recorded in inventory inventories.

(2) By way of derogation from the provisions of the preceding paragraph, inventories need not be drawn up where the actual stocks of materials, semi-finished products, products and goods which differ from those of accounting, together with those of accounting, are recorded directly in the accounting documents on which the differences resulting from the comparison of the actual stocks with those of accounting officers are accounted for. These accounting documents shall be signed by the head of the inventory committee and shall be made out in an overview or set-up.

(3) On the stock card (or in the record replacing the stock card) of the inventory type of material, semi-finished products, products and goods, the official responsible for the analytical record of these stocks at the date of the inventory in the context of the ongoing inventory shall confirm by signature that this is the latest correct accounting status. The head of the inventory committee or any other member of that committee shall record for the last accounting status of the relevant stock type at the date on which its physical inventory was made and shall confirm that the inventory is carried out by signature; for the accounting position, indicate the correct actual situation established by the inventory only if the actual situation differs from that of the accounting officer.

§ 33

(1) Inventory inventories are signed by the head of the inventory committee which has carried out the inventory. The various parts of the inventory inventories are always signed by those members of the inventory committee who have identified the actual stocks of economic resources.

(2) The worker responsible for the economic resources shall confirm in their inventory (or in the relevant inventory) that the physical inventory of all the economic resources for which he is responsible has been made with his participation and that he has not withheld any economic resources.

§ 34

(1) Inventory inventories, if not made by computer means, are completed legibly in ink, ink, pen or machine.

(2) Individual inventory pages and, where necessary, individual rows of such inventories are numbered in order. If a multi-page inventory inventory is required, the figures on the stocks found should be added and written on each page and these summaries should be routinely transferred to other inventory pages or recaptured on a separate inventory page.

(3) The number of inventories shall be determined by the head of the inventory committee; the inventories shall be drawn up by at least a duplicate copy, one copy for accounting purposes.

Oddíl IX

Inventarisation differences

§ 35

The actual stocks of economic resources must be compared with the stock records in the accounts or in the operational records after being recorded in the inventory. If differences are found in this comparison, they shall be quantified in units of quantity and in units of money (inventory differences); If the stocks of economic resources in units of quantity are not expressed, the inventory differences are calculated only in units of money.

§ 36

(1) Inventarisation differences are recorded in writing in the inventory lists or in the inventory records, in the separate surveys or in the interim inventories directly in the accounting documents under which the inventory differences are accounted for.

(2) Inventarisation differences found for economic funds held in the accounts, if they cannot be definitively accounted for immediately after the finding, shall be recorded in the relevant analytical record in the special analytical account of the unsettled inventory differences on which they are retained until the settlement decision.

§ 37

(1) Inventarisation differences are expressed in the prices used to measure the economic resources at the date of inventory in the accounts or in the operational records; shall not be distorted by changes in the valuation of those funds.

(2) Inventarisation differences cannot be combined with differences resulting from the decrease or depreciation of the price of damaged or degraded stocks.

§ 38

(1) The emergence of inventory differences can be caused by either manka (deficits), i.e. missing economic resources, or surpluses, i.e. identified economic resources, which should have been but not recorded.

(2) For all manks and surpluses, the staff responsible for economic resources must comment on their creation. In the proposals to settle inventory differences, it is necessary to indicate for the identified mangoes whether they are guilty or not; for identified stocks, it is also necessary to indicate whether the mangoes are in or above the natural stock losses established for the organisation. If the standards of natural stock losses are not established, the whole of the manko detected shall be considered to exceed the established standards.

§ 39

Manka and stock surpluses can only be offset against the authorisation of the manager and only in organisations (in their departments) in which stocks are recorded by species and are manka and surplus stocks which relate to the same responsible officer and arise in the same inventory period by unintentional replacement of their species (e.g. due to similar packaging). If, in this compensation, the amount of mank exceeds the amount of surpluses, the difference shall be regarded as the resulting manko; If the surplus amount exceeds the mank amount, the difference shall be considered as the resulting surplus.

Oddíl X

Inventarisation entries

§ 40

(1) After the completion of each inventory, for interim inventories after the completion of each physical inventory, the inventory committee must draw up an inventory entry.

(2) The inventory record to be signed by all members of the inventory committee shall indicate in particular:

(a) the type of inventory (Section 4), the identification of the means of inventory, their location and the names of the personnel responsible for economic resources;

(b) the date on which the inventory was carried out;

(c) the starting date and the closing date;

(d) the method of determining the actual stocks of economic resources, if not noted in the inventory;

(e) an overview of the inventories or accounting documents drawn up to account for inventory differences;

(f) the sum of the identified inventory differences, their causes and, at least, a comprehensive list showing that the inventory contains all the inventory differences;

(g) a proposal to settle inventory differences and the expression of the workers responsible for economic resources;

(h) the findings and draft measures referred to in Article 13 (2) and (3);

(i) the names of the members of the inventory committee;

(j) the date on which the inventory registration is drawn up.

(3) The inventory entry shall be accompanied by evidence relating to the inventory (e.g. the statement of the responsible official in accordance with § 26, an overview of the increases and losses of economic resources, which are regulated in accordance with § 6 (2) of the established actual stocks of such funds). Individual data referred to in paragraph 2 may also be included in the Annexes to the inventory entry.

(4) If an inventory committee has not been set up to carry out the inventory (Section 16), the inventory officer shall draw up and sign the inventory entry accordingly in accordance with paragraph 2.

§ 41

(1) A proposal for the settlement of inventory differences must be decided by the management within such a time limit as to ensure that they are accounted for or entered in the operational records definitively no later than the calendar month in which the physical (documentary) inventory is completed on the 30th calendar day following the completion of the physical (documentary) inventory and the accounting situation, but always in the calendar year in which the inventory is carried out. When inventories are drawn up in the form of sets, the physical inventory of the assembly shall be considered to be terminated.

(2) Further proposals made in the inventory note (paragraphs (a) to (d) of Article 13 (2)) must be decided within 10 calendar days of the end of the inventory; the date of the decision to settle the inventory differences referred to in the preceding paragraph shall be considered as the end of the inventory.

(3) The accounting entries referred to in Article 13 (2) (e) and (f) should be made no later than the time limit within which the inventory differences referred to in paragraph 1 are accounted for.

Oddíl XI

Corrections to inventories and inventories

§ 42

For corrections in inventory and inventory records, the rules on corrections in accounting documents apply mutatis mutandis. *) Where the correction concerns the actual situation of economic resources, the note on the implementation of the correction must be signed by those members of the inventory committee and the personnel responsible for the economic resources who have signed the corrected document. A note of the price correction and the calculation of the total value of the inventories of the economic resources (data resulting from multiplying prices and quantities) shall be signed by the worker who made the correction. Additional corrections in the inventory relating to the actual economic resources recorded must be justified in writing.

Oddíl XII

Final provisions

§ 43

The Federal Ministry of Finance may, if their special nature so requires, provide for or allow derogations and derogations from the provisions of this Order.

§ 44

_

1. the Decree of the Ministry of Finance No 182 / 175.000 / 1958 of 24 November 1958 on the inventory of economic resources for national committees and their subordinate organisations (item 23 (No 128 / 1958).

Citation	Federal Ministry of Finance Decree 155 / 1971 Coll., on inventories of economic resources
Regulation Type	-
Author	-
Collection	Code of Laws

Date of Promulgation	27.12.1971
Effective from	01.01.1972
Effective until	-
Status	Valid

Decree No. 155 / 1971 Coll.

Decree of the Federal Ministry of Finance on inventories of economic resources

Contents