What is Decree No. 154 / 1971 Coll.?

Decree of the Federal Ministry of Finance No. 154 / 1971 Coll., on Accounting — Decree of the Federal Ministry of Finance on Accounting.

When it became Decree No. 154 / 1971 Coll. effectiveness?

Decree No. 154 / 1971 Coll. became effective 01.01.1972.

Is Decree No. 154 / 1971 Coll. still valid?

Yes, Decree No. 154 / 1971 Coll. is still valid and effective.

Decree No. 154 / 1971 Coll. - Decree of the Federal Ministry of Financ...

154

DECLARATION

Federal Ministry of Finance

of 16 December 1971

on accounting

In agreement with the Federal Statistical Office pursuant to § 35 (3) of Act No. 21 / 1971 Coll., the Federal Ministry of Finance provides:

Oddíl I

Preliminary provisions

§ 1

(1) This decree provides for accounting in all socialist and other organisations (hereinafter referred to as "organisations').

(2) In an agreement with the Federal Statistical Office, the Federal Ministry of Finance will determine to what extent or with which this decree applies to local national committees in small municipalities, small establishments of local national committees, backed-up organisations, small contribution organisations and other small organisations.

§ 2

The management of the information system unit shall be responsible for the proper state of play and the keeping of accounts and order in the custody of accounting documents and, if not established in the organisation, the head of the accounting unit.

§ 3

In the field of accounting, the control system in organisation *) must ensure that the accounting documents and accounting records are checked in a consistent, complete, timely and economical manner in terms of their accuracy.

§ 4

(1) Organisations are required to keep basic accounts for the organisation as a whole.

(2) Furthermore, in economic organisations, internal accounting, taking into account the principles of intra-corporate volatility, must monitor costs and revenues and ensure economic results by liability or performance headings, or at the same time by liability and performance headings.

§ 5

The accounts may be decentralised in the organisation to its internal departments (e.g. to factories). The scope of decentralisation shall be consistent with the powers and responsibilities conferred on internal services; However, decentralised accounting sections must follow each other in such a way that the accounts for the organisation as a whole can be compiled from their data.

Oddíl II

Accounting documents

§ 6

(1) The accounting documents shall verify the implementation of:

(a) economic operations (e.g. the purchase of material and its consumption, expenditure on money); and

(b) accounting transactions (e.g. accounting transfers at accounts, corrections to accounting records).

(2) The accounting documents referred to in paragraph 1 (a) must be drawn up immediately after the operations verified have been completed.

(3) The accounting documents referred to in paragraph 1 shall be deemed to be:

(a) for accounting entries derived from records recorded on its means of memory by the computer program, accounting documents verifying those records; the accounting records thus obtained must be shown separately in at least one set;

(b) for operations which are detected automatically by scanning or recording data by means of special equipment, copies of automatically procured data; such copies are part of the accounting documents.

§ 7

(1) One accounting document may be verified

(a) one economic or accounting operation;

(b) more than one single economic or accounting operation which has taken place on the same day or at certain intervals, no more than one month.

(2) In order to achieve savings in the number of accounting entries, individual accounting documents may be summarised in the accounting documents. The individual accounting documents (paragraph 1), classified in a certain order (e.g. in terms of time) and verifying a homogeneous economic or accounting operation, covering a maximum of one month's accounting year may be summarised in a single accounting document. The collecting accounting document may also be made out of several accounting documents.

§ 8

(1) The accounting documents verifying the conduct of economic or accounting operations shall be as follows:

(a) the name of the accounting document, unless the accounting document shows at least indirectly;

(b) a description of the content of the operation, unless the accounting document shows at least indirectly;

(c) the amount of money or quantity or both (depending on the nature of the operation and the method of accounting),

(d) the date on which the accounting document was drawn up;

(e) the signature of the official who ordered or approved the operation and is responsible for it; in cases of written agreement between the head of the organisation, this signature may be replaced only by the name (s) of the official responsible or by the stamp of the service of the organisation in which the order for the operation was given;

(f) signatures of the staff who carried out the operation if the special nature of the operation so requires (e.g. in cash),

(g) the signatures of the staff who have examined the accounting document or the stamp of the competent department in which the accounting document has been examined, unless the control carried out is proved otherwise (e.g. by confirming the examiner on the relevant accounting document).

(2) In addition to the particulars referred to in the preceding paragraph, accounting documents verifying the conduct of economic operations shall have the following particulars:

(a) the identification of the participants in the operation, unless the accounting document indicates at least indirectly;

(b) the date on which the operation is carried out if it is necessary to define the operation or if it does not fall within the monthly accounting year in which the accounting document must be entered in the accounts.

§ 9

(1) The accounting documents collected must be as follows:

(a) a name indicating that it is a collection accounting document, unless it results from the collection accounting document at least indirectly;

(b) a description of the content of the economic or accounting operation which is the subject of verification by the accounting documents summarised, unless the collection of the accounting document results at least indirectly;

(c) the sum of the amounts of money or quantity data or both (depending on the nature of the transactions or the method of accounting); the total must be broken down on a case-by-case basis, unless it is otherwise easily demonstrable;

(d) the period for which the individual accounting documents are summarised in the accounting document;

(e) the date on which the collection accounting document is drawn up;

(f) the signature of the contractor of the collection accounting document, who is responsible for its accuracy or the mark (or stamp) of the service of the organisation in which the collection accounting document was drawn up.

(2) If the accounting documents are not attached to the collection accounting document, they shall indicate the place of deposit or indicate the link between the collection document and the individual accounting documents.

§ 10

In relation to accounting records, the accounting documents, including the accounting documents, shall have the following additional particulars:

(a) the monthly accounting year in which the accounting documents must be entered in the accounts if that period does not correspond to the period in which the accounting documents were drawn up;

(b) the bill of lading used to express the link between the accounting documents and the accounting notes, where the way in which those accounting documents are to be entered does not result from their content or presentation;

(c) the number or other indication used to check the completeness of the accounting documents entered and their connection to accounting records, unless the completeness of the accounting documents and their connection to accounting records are otherwise ensured;

(d) an entry or other indication indicating that the accounting documents have been entered in the accounts where the accounting of such documents does not result from organisational arrangements for their handling.

§ 11

(1) The accounting regulation (§ 10 (b)) lists the synthetic or analytical accounts and their parties to which the accounting documents are to be entered and, if the accounting records are complex, a breakdown of the amounts involved.

(2) Comprehensive accounting records may be set out in the accounting regulation where:

(a) the accounting entry on the side has to give (Dal) one account has to parallel entries on the side Dal (Has) multiple accounts; or

(b) the accounts on the side He has to give (Dal) several accounts have parallel entries on the side Dal (He has to give) multiple accounts.

§ 12

(1) The formalities for accounting documents may be placed on several sheets which must be joined together.

(2) Documents proving the accuracy of the cash amounts (quantity data) shown on the accounting documents are an integral part of the accounting documents (e.g. calculations justifying the payment obligation to the State budget are part of the accounting document according to which the bill of contribution to the State budget is entered). Such documents shall either be linked to the accounting document or shall be kept separately in such order that they can be easily traced to the accounting document concerned.

§ 13

(1) The accounting documents shall be adjusted by binding (order, organisational directive, etc.) by the management organisation; at the same time declare the signatures of the personnel authorised to order and hide both economic and accounting operations.

(2) The course of accounting documents shall facilitate the continuity of work in their internal departments and the accounting of such documents for the correct accounting year.

(3) The Head of Organisation shall also make binding arrangements at which stage of circulation, by which personnel, to what extent and in how individual accounting documents are examined. Where specific rules do not provide for this, the head of the organisation shall determine the method by which it is established that the accounting documents have been examined (e.g. by signature of the examiner on the accounting document).

§ 14

The individual and collective accounting documents shall in principle be accounted for in the accounting year with which the transactions verified are economically related. If this principle cannot be demonstrated to be complied with (e.g. in the case of late action on the supporting documents needed for the preparation of the accounting document), accounting documents may also be entered in the accounting year with which the transactions verified are not economically related.

Oddíl III

Review of accounting documents

§ 15

Accounting documents shall be examined from the point of view of:

(a) in fact, i.e. the accuracy (including numerical) of the information contained in the accounting documents and, to the extent set out in Section 18, also the admissibility of transactions verified by such documents; and

(b) the formal, i.e. the eligibility of staff who have ordered or approved operations certified by accounting documents and the completeness of the formalities prescribed for accounting documents.

§ 16

(1) Accounting documents shall be examined both in substance and in formal terms, in principle before their entry in the accounts.

(2) Upon entry in the accounts, accounting documents may only be examined in substance if:

(a) if accounting documents verifying, as a general rule, homogeneous operations occurring in large quantities,

(b) if the accounting documents cannot be checked before their entry in the accounts, taking into account the method of processing; or

(c) if it is necessary to account for these accounting documents as soon as they have been drawn up (e.g. the invoice received following the measure by means of the accounting document) in accordance with the accounting notes.

(3) If the accounting documents have only been checked in accordance with the preceding paragraph after their entry into the accounts, the errors identified must be corrected in accordance with the provisions of Sections 50 and 52, as appropriate.

§ 17

(1) In substance, the accounting documents shall be examined by the staff designated by the head of the organisation from persons who draw up or participate in their circulation, processing and accounting. In order to check the accuracy of the data in the accounting documents, the personnel who have ordered or approved the transactions recorded in those accounting documents may also be designated; However, such staff may not examine the admissibility of those operations.

(2) Accounting officers review the accounting documents formally.

§ 18

(1) The admissibility of operations shall be subject to review for accounting documents verifying the acquisition of investments, the acquisition of items of gradual consumption with the exception of small items and short-term items of up to 3000 CZK per subject matter, the clearing of future costs into the cost of activities, the creation of provisions for future expenditure, other personnel costs, the other use of economic result and the drawing-up of the fund of cultural and social needs. In the case of other operations, their admissibility shall be checked only in cases identified in writing by the head of the organisation or, where appropriate, by the authority superior to the organisation.

(2) A review of the admissibility of operations shall be carried out by the head of the organisation, in accordance with the provisions of Paragraph 17 (1), by the staff competent for such examination.

(3) Where a person designated to check the accounting documents finds the inadmissibility of the operation to be verified, he shall inform the worker who ordered or approved the operation; if that worker persists in carrying out it or does not take measures to eliminate the consequences of an inadmissible operation already carried out, the worker designated to check the accounting documents shall be obliged to inform the head of the organisation in writing and the copy of the head of the information system service (head of the accounting department).

§ 19

The head of the organisation shall ensure that staff from the relevant departments of the organisation provide the staff who examine the accounting documents with the necessary explanations or written expertise.

§ 20

(1) The accounting documents summarised in the collection accounting document shall be examined in accordance with paragraphs 15 to 18, taking into account the nature of the transactions either gradually upon their formation or simultaneously on the collection accounting document.

(2) For collection accounting documents, the compliance of their figures with the figures of each accounting document summarised therein and the completeness of the formalities prescribed for the collection accounting documents shall be checked.

(3) The documents collected shall be examined by accounting officers to the extent provided for in paragraph 2.

Oddíl IV

Accounting records and books

§ 21

The accounts shall be recorded in the accounts of the stocks of economic resources and their changes resulting from the economic and accounting operations carried out (hereinafter referred to as "accounting cases'). The accounting records shall be supported by accounting documents.

§ 22

(1) Accountancy cases are classified and grouped, in substance, when entered in books. The accounting records shall be organised in such a way as to enable the accounting of all accounting cases to be checked by the correct amounts for the relevant financial year and for the correct accounts and their parties; For this purpose, accounting cases must be recorded in at least one ledger by individual or collective accounting documents.

(2) The evidence of completeness of the accounting cases and the accuracy of their entry into the relevant accounting year may also be provided by the accounting book in which the accounting cases are recorded in the time frame (in the journal or in the journals).

(3) When keeping accounts in the form of sets drawn up by machines on punch cards or computers (hereinafter referred to as "the set '), at least one output set representing the ledger shall contain data enabling checking the link between the items to the entry data (e.g. accounting documents numbers) and the checksum of the entry data. The evidence of completeness of accounting cases in the accounting records in the form of assemblies may also be ensured by the production of a report including a copy of the input data; the data must be appropriately organised and completed by the control totals.

§ 23

(1) Accountancy cases shall be recorded in substance

(a) in the synthetic register (in the main book),

(b) an analytical record in which entries in individual synthetic accounts are distributed or supplemented in more detail.

(2) The Organisation shall draw up for each year an account schedule in which, according to the schedule set out in the Schedule *, it shall indicate the numerical descriptions and names of the synthetic accounts necessary to capture the accounting cases which may occur in the Organisation during the year and may be supplemented by analytical accounts. If there is a need for additional accounts during the year, the schedule shall be completed.

(3) If a large number of groups and types of economic means are monitored in one synthetic account (e.g. different types of materials in multiple warehouses and under the responsibility of more than one person), it is permitted to create from individual analytical accounts of the group, and to monitor the stocks and movements in those accounts separately in the totals for the groups created in group analytical accounts. From individual group analytical accounts, higher-grade group analytical accounts may be created.

§ 24

(1) Synthetic accounts must be numbered and worded according to the account schedule. The analytical accounts shall be numbered at least, indicating which synthetic account (s) shall be kept.

(2) In assemblies, it is sufficient to label synthetic and analytical accounts with at least numerical or selected numerical characters.

§ 25

(1) Synthetic accounting is kept in cash units.

(2) Analytical records shall be kept in units of money or in units of quantities or both, depending on the nature of the economic operations and on the needs of the organisation. If analytical records are kept only in units of quantities, a link in the units of money to the entries of synthetic records must be ensured at least in summary.

(3) The cash amounts in the analytical record shall correspond to the relevant aggregate amounts in the synthetic account (s) to which the analytical records are kept.

Oddíl V

Review of accounting records

§ 26

Accounting records shall be reviewed from the point of view of:

(a) in kind, i.e. whether all accounting cases are correctly accounted for (Section 22 (1)) and whether the stocks in the accounts correspond to the facts; and

(b) formal, i.e. whether the double entry is respected, the numerical conformity of the sum of the amounts of all accounting documents entered in the accounts with the total turnover of the accounts and the numerical consistency of the data of the synthetic accounts with the sum of the data in the relevant analytical accounts.

§ 27

(1) The completeness and accuracy of the accounting records for the relevant accounting year and the correct accounts and their parties must be secured by organisational and control, and shall be shown monthly by the accounting book in which the accounting records must be recorded on a case-by-case basis or by collection documents (§ 22). The correctness of the economic resources in the accounts shall be verified by inventories of the economic resources. *)

(2) The formal correctness of the accounts shall be verified at the end of the last day of the month during the previous financial year by drawing up the balances (§ 28) and the checklists (§ 29).

§ 28

(1) The duality of the entries in the main book and the numerical conformity of the sum of the amounts of all accounting documents entered in the accounts with the sum of turnover in the accounts shall be reviewed in advance. The forecast shall be compiled either for the month in question or for the entire period elapsed since the beginning of the year. The balance sheet shall include, for each account in the main book:

(a) their numerical markings;

(b) their balances at the beginning of the first day of the reference month (or at the beginning of the first day of the year) or distributed to active and passive;

(c) their turnover over the reference month (or since the beginning of the year);

(d) their balances at the end of the last day of the month or distributed to active and passive.

(2) By way of derogation from the provisions of the preceding paragraph, the weighting may include:

(a) instead of the turnover referred to in paragraph 1 (c), the sum of those turnover accounts with their balances referred to in paragraph 1 (b); or

(b) instead of the balance and turnover referred to in points (b) and (c) of paragraph 1, only the balances referred to in point (d) of paragraph 1, provided that the numerical conformity of the sum of the amounts of all the accounting documents entered and the total of the turnover of the accounts results directly from the books (using a particular accounting technique such as the writing method).

(3) The balance may not be drawn up if compliance with the duality of the entries in the main book and the numerical conformity of the sum of the amounts of all accounting documents entered in the accounts with the total turnover in the accounts results directly from the books or the accounting techniques used.

§ 29

(1) The numerical consistency of the data of synthetic accounts with the sum of the data in the relevant analytical accounts is reviewed monthly on the basis of the turnover or balances of the relevant accounts. If this numerical match does not result directly from the books or from the accounting techniques used, the control roster shall be compiled on each synthetic account from the turnover or balances of the relevant analytical accounts.

(2) The numerical consistency of the data of the synthetic primary funds accounts and, where appropriate, the accounts of the items of gradual consumption in use, the totals of their analytical accounts by object, is sufficient to be reviewed once a year.

(3) The checklist does not need to be drawn up on payroll.

Oddíl VI

Opening of accounts and accounts

§ 30

(1) Assets and liabilities shall be recorded in the relevant synthetic or analytical accounts

(a) on the date of establishment of the organisation on which the accounts are opened;

(b) on 1 January of each year, if the organisation continues its activities;

(c) on the date on which the organisation is merged with another organisation, on the date of its division and the date of its revocation (the date on which its liquidation began).

(2) The stocks of assets and liabilities which open up the accounts of the main book in the continuing operation of the organisation must be linked to the stocks of assets and liabilities by which those accounts were closed on the balance sheet date immediately preceding the financial year.

§ 31

(1) Synthetic accounts and, as a general rule, analytical accounts must be accounted for on 31 December of each year (annual balance sheet day) following the recording of all the accounting cases of the year, in accordance with the end-of-year accounting guidelines contained in the Accounting Schedule Directives and supplemented by separate Directives for the annual accounts.

(2) The accounts shall also be drawn up in the organisation on the date of its merger with another organisation, the date of its division, the date of its cancellation and the date of its liquidation.

(3) The accounts shall be recorded in the synthetic and analytical accounts of their balances.

(4) Synthetic accounts must always be reopened for each year. If entries in the analytical accounts are continued on the same bill next year, the new entries should be clearly separated from those of the previous year.

Oddíl VII

Accounting statements

§ 32

(1) The organisations shall draw up, within the time limits set, financial statements showing the state and movement of economic resources and the economic result by aggregate or partial indicators.

(2) The accounting statements must be linked to the stocks or turnover of individual synthetic or analytical accounts.

(3) Organisations shall draw up, on the one hand, the accounting statements for the organisation's own use or the relevant Directorate-General (internal and corporate accounts) and, on the other hand, the accounting statements for the organisation's own use as well as for the needs of other competent authorities, or exclusively for the needs of those bodies (state accounts).

§ 33

(1) The basic accounting statements to be drawn up on behalf of the organisation as a whole and constituting its financial statements are, in all organisations except the balance sheet and the profit and loss account and in the budgetary organisations, the balance sheet and the budget implementation statements.

(2) The balance sheet summarises the economic resources of the organisation in terms of their composition and resources at the balance sheet date. The result report shall summarise the economic performance of the organisation and its components for the financial year starting from the beginning of the year and, if the organisation is established during the year, from the date of its establishment. The budget implementation reports shall provide an overview of the budget implementation of revenue and expenditure for the financial year from the beginning of the year.

(3) The balance sheet, the profit and loss account and the accounts of the implementation of the budget are signed by the head of the organisation and the head of the information system unit (head of the accounting department) or by other persons, where provided for in specific rules.

§ 34

(1) The balance sheet, the profit and loss account and the statement of implementation of the budget, drawn up at the annual balance sheet date, shall constitute the annual accounts.

(2) The accounts must also be drawn up by the organisation on the dates for which the accounts must be drawn up (Section 31 (2)), as extraordinary accounts.

(3) The opening balance shall be drawn up on the date of establishment of the organisation and on the date of the start of any liquidation.

Oddíl VIII

Types of accounting documents and the implementation of entries therein

§ 35

The accounts referred to in this Order shall be:

(a) accounting documents, including collection documents;

(b) books (main book, journals, books of analytical records, such as books of claims and liabilities, wages, inventory cards, stock cards),

(c) the accounts;

(d) reports on the results of the analysis;

(e) minutes of discussion, evaluation and approval of economic results and annual accounts;

(f) account schedules;

(g) balances;

(h) checklists;

(ch) lists of books;

(i) lists of accounts on blank sheets;

(j) lists of the assembly;

(k) lists of numerical characters or other symbols and abbreviations;

(l) cash-flow ticket blocks for goods (products) and for services or repairs provided;

(m) assemblies comprising a copy of the input data;

(n) copies of automatically obtained data;

(o) technical and organisational documentation related to the management of accounts in the form of reports;

(p) inventories;

(q) inventory entries;

(r) archives, together with documentary evidence of the exclusion of accounting documents from the accounting records and records of their loss, destruction or damage;

(s) arrangements for the transmission of accounting documents in the accounting records.

Citation	Decree of the Federal Ministry of Finance No. 154 / 1971 Coll., on Accounting
Regulation Type	-
Author	-
Collection	Code of Laws

Date of Promulgation	27.12.1971
Effective from	01.01.1972
Effective until	-
Status	Valid

Decree No. 154 / 1971 Coll.

Decree of the Federal Ministry of Finance on Accounting

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